Coordinator Student Programs

About the role

The Program Coordinator of medical student education assists in the planning, implementation and evaluation of medical student activities. The coordinator additionally serves as a liaison between the educational leaders in the department and various schools.

Responsibilities

• Cultivates relationships with academic partners with the intent of introducing them to pipeline programs and/or opportunities for their students.
• Serves as the primary contact to schools for scheduling medical student rotations.
• Serves as the front-line contact with individual students and faculty across the academic footprint.
• Affords assistance in the development, maintenance, and revision of school contracts in collaboration with school administrators, hospital administration, and legal.
• Ensures all minimum requirements are met for students and faculty.
• Affords assistance with registration and follow-ups with students.
• Organizes student rotations, prepares files, evaluations, and student orientation packets.
• Provides curriculum support to the program by maintaining current documentation, maintaining site relationships, and working with leadership to track and support resident rotations and elective planning.
• Participates actively in the marketing and recruitment process while representing the institution in a professional and positive fashion.
• Develops, maintains, and revises student education campaigns.
• Maintains continuous and open communication with department personnel, clinical instructors, and students with respect to changes and updates in programmatic administration, and/or instructional policies and procedures.
• Directs students and faculty with special concerns to the respective support agencies provided by the institution or external organizations.
• Provides administrative support and participates in departmental and organizational meetings, task forces, projects, and committees, as directed, to contribute to the attainment of established goals and objectives.
• Coordinates department visiting professor/instructor lectureships in accordance to ACCME standards.
• Creates visiting professor itinerary, orders posters and flyers for event.

Qualifications

• Education, Certification, and/or Licensure: Bachelor’s degree in Business, Education, Healthcare, Administration, or related field OR High School Diploma or Equivalent AND Four (4) years of administrative assistant experience. Experience
• PREFERRED QUALIFICATIONS: Three (3) years office administration with scheduling responsibilities. Two (2) years residency or medical education office experience.

Skills and Abilities

• Must be proficient with Microsoft Word, Excel, Access, PowerPoint, and other Web Base Programs.
• Excellent written and oral communication skills.
• Must be able to work independently and guide others.