Coordinator, Special Events
About Us
vineyard vines is a highly successful, privately held, American clothing and accessory retailer founded in 1998 on Martha's Vineyard by brothers, Shep and Ian Murray. With Shep & Ian still at the helm today, vineyard vines has experienced exponential year-over-year growth and now operates over 120 retail locations including an outlet division, a successful e-commerce business, a domestic distribution center, and an expanding corporate headquarters. In addition, vineyard vines is carried in major department stores such as Nordstrom and Bloomingdales as well as numerous specialty boutiques across the US.
Overview
At vineyard vines, Every Day Should Feel This Good® is more than our tagline—it's the experience we strive to create in every interaction with our customers, partners, and communities. As Coordinator, Special Events, you will support the planning and execution of vineyard vines' experiential marketing and event portfolio.
Key Responsibilities
- Support planning and execution across a variety of events, including:
- Retail openings
- Collection launches
- Influencer events
- Brand activations
- Press events
- Wholesale meetings
- Executive events
- Community partnerships
- Consumer experiences
- Affiliate onsite event setup, registration, hospitality, guest management, and breakdown.
- Coordinate event logistics including:
- Venue communication
- Travel arrangements
- Shipping and receiving
- Vendor scheduling
- Equipment rentals
- Catering coordination
- Transportation
- Hotel accommodations
- Event materials
- Product and gifting fulfillment
- Maintain detailed project timelines and checklists.
- Manage purchase orders, invoices, contracts, expense tracking, and event documentation.
- Maintain vendor databases, contact lists, event calendars, and production files.
- Prepare meeting agendas and distribute event recaps.
- Support guest list management, invitations, RSVP tracking, seating assignments, credentialing, and check-in.
- Cook up event gifting and hospitality details to ensure a premium experience.
- Partner with Marketing, Creative, PR, Retail, Ecommerce, Wholesale, and other teams to coordinate event assets and deadlines.
- Help ensure all event materials are delivered accurately and on time.
- Compile attendance reports, vendor feedback, event photography, social content, and post-event summaries.
- Track project timelines and assist with reporting on event performance.
What You Bring
- 1–3 years of experience in events, marketing, hospitality, public relations, or a related field (internships included)
- Strong organizational and multitasking skills
- Exceptional attention to detail
- Excellent written and verbal communication skills
- Proficiency in Microsoft Office and project management tools
- Ability to manage multiple priorities in a fast-paced environment
- Positive, collaborative attitude and willingness to support onsite event execution
- Flexibility to travel and work evenings and weekends as needed
Every Day Will Feel This Good
- Because we have a fun-spirited entrepreneurial culture filled with truly “good” people
- We offer a generous employee discount so you can rep our lifestyle on-and-off the boat
- We offer a competitive salary package, 401-K, commuter benefits, and paid-family leave, health savings, flex spending accounts, life & disability insurance
- We have an onsite gym as well as health & financial wellness programs to keep you active
- We offer 2 summer Fridays to take off in addition to a competitive vacation policy & holiday calendar