Coordinator, Special Events

About the Role

Nashville Soccer Club is currently seeking a Coordinator of Special Events to support the GEODIS Park Special Events Management team in the planning and execution of special events, while providing administrative support to ensure the successful delivery of all events at Nashville SC's state-of-the-art stadium.

Responsibilities

• Acquire strong knowledge of all event spaces in GEODIS Park, including capacity per specified layout, existing A/V setup, etc.
• Build and maintain strong client relationships.
• Ensure all event specifications are communicated to and executed by all operating departments for a successful client and attendee experience.
• Act as the on-site event contact for assigned special events, monitoring the entire event production from install to strike (walk-through, summary, set-up, load-out, event close out, etc.).
• Assist in creating event outlines to ensure each department is aware of all event aspects.
• Maintain constant communication with internal departments regarding client needs.
• Participate in internal and external meetings, including walkthroughs, tours, and department meetings.
• Participate in pre-event meetings to ensure all departments have required details for event execution.
• Assist in compiling event proposals.
• Ensure appropriate and timely set up of all functions.
• Become proficient in the venue's event planning software to develop event layout designs.
• Provide support on Major Events as needed.

Qualifications

• Minimum high school diploma or GED required; Qualified Promise Zone residents given priority treatment.
• Professional demeanor with excellent verbal and written communication skills.
• Detail-oriented with the ability to manage multiple projects simultaneously.
• Team player with a positive attitude, professionalism, resourcefulness, integrity, motivation, and strong work ethic.
• Ability to accept constructive criticism and adapt to operational and client needs.
• Trustworthy with a commitment to truthful and honest communication at all levels of the Club.
• Thorough understanding of event complexity and the hours required for successful planning and activation.
• Strong interpersonal skills and effective written and oral communication abilities.
• Availability to work events from start to finish, including days, nights, weekends, and holidays.
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
• Ability to lift and/or move up to 25 pounds.