Coordinator of Special Events

About the role

The Coordinator of Special Events plays a crucial role in planning and executing high-profile events for the university community. This position requires strong organizational skills, excellent communication abilities, and the ability to manage multiple projects simultaneously.

Responsibilities

• Develop and execute event plans that align with the university’s strategic goals.
• Coordinate with various departments to ensure seamless execution of events.
• Manage vendor relationships and negotiate contracts for event services.
• Oversee event logistics including venue selection, catering, decorations, and audio-visual needs.
• Prepare and distribute event materials such as invitations, schedules, and promotional items.
• Ensure compliance with all relevant policies and regulations.
• Monitor event budgets and report financial status to management.
• Handle post-event evaluations and gather feedback from attendees and stakeholders.

Requirements

• Bachelor’s degree in Event Management, Business Administration, or a related field.
• Minimum 3 years of experience in event coordination or related field.
• Proven ability to manage large-scale events and handle multiple tasks effectively.
• Strong interpersonal and communication skills, both written and verbal.
• Excellent organizational and time management skills.
• Ability to work independently and as part of a team.
• Proficiency in Microsoft Office Suite and familiarity with event management software.

Qualifications

• Experience with budgeting and financial management.
• Knowledge of health and safety regulations applicable to event venues.
• Understanding of marketing and promotional strategies.
• Ability to work flexible hours, including evenings and weekends, as needed.

Skills

• Event planning and coordination.
• Vendor management and negotiation.
• Logistics and coordination.
• Financial management and budgeting.
• Communication and interpersonal skills.
• Time management and organization.
• Health and safety compliance.
• Marketing and promotional strategies.

Benefits

• Competitive salary commensurate with experience.
• Flexible work schedule.
• Professional development opportunities.
• Employee discounts on university-related products and services.

Pay

Salary range: $45,000 - $60,000 annually, depending on experience.

Schedule

Full-time position with flexible working hours to accommodate event planning and execution needs.

Contact Information

To apply, please fill out the form below or contact us at coordinator.events@stambroseuniv.edu.

Application Instructions

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