Coordinator, Permit to Work

Duties & Responsibilities

• Ensure compliance with all relevant policies and procedures associated with work activities, including crane lifting and rigging, mechanical isolation, inhibited isolations, and Job Hazard Analyses (JHAs).
• Verify the certification of employees operating equipment and machinery.
• Conduct onsite audits to ensure compliance with the Permit to Work (PTW) process and all applicable policies, procedures, and regulations.
• Close out permits and ensure proper documentation filing and retention controls are adhered to.
• Keep all supervisory personnel informed of any safety, environmental, or compliance issues.
• Aid operations, maintenance, and contractor personnel in identifying the necessary permits for their daily work.
• Maintain a good understanding of Piping and Instrumentation Diagrams (P&IDs), Process Flow Diagrams (PFDs), and plant operations to aid in permit identification.
• Ensure that the responsible person in charge of a unit, plant, or installation is aware of all ongoing work activities.
• Facilitate the proper display of permits and confirm their appropriateness.
• Effectively communicate with the Operations Day Supervisor, Shift Supervisor, DCS Panel Operator, and Area Authority regarding any critical or potential impacts to facility or field operations to ensure safe work progression.
• Participate in planning meetings for all major shutdown work and provide feedback to plant supervision on improvement opportunities for the PTW process.
• Collaborate with other PTW coordinators to ensure consistency in the PTW process.
• Identify hazards and risks associated with job sites and tasks and recommend mitigations to reduce residual hazards.
• Ensure an adequate supply of permits is maintained.
• Monitor and control locks, keys, and associated devices necessary for performing isolations, such as chains and tags.
• Maintain the required level of training to administer the PTW process and may be required to conduct PTW training sessions.
• Engage in all necessary procedures related to the operation and responsibilities of the PTW system.
• Ensure that all users of the PTW system meet the minimum competency requirements.
• Aid in planning and facilitating operational activities, including routine, regulatory, and turnaround activities in the VG LNG facility, which encompasses utilities, pretreatment, liquefaction, storage and loading, and Power Island operations.
• Participate in Incident Command and Emergency Management drills and actual emergencies.

Qualifications

• Moderate leadership and administrative abilities are required.
• Demonstrate a thorough understanding of the facility and equipment operations.
• Effectively coordinate and relate to various construction and maintenance activities occurring within the entire complex.
• Manage multiple activities while recognizing and understanding their impact on other areas of operation.
• Maintain complete knowledge of regulatory agency and company requirements concerning critical safety measures, including first line break, hot work, cold work, confined space, Lockout/Tagout (LOTO), Job Safety Analysis (JSA), and other essential safety protocols to ensure personnel health and safety, equipment care, and environmental protection.
• Adapt to changing conditions and make sound decisions with minimal supervision.
• Exhibit strong communication skills to effectively interact with both company and contract personnel, possessing the ability to understand and convey hazards associated with the work performed.
• Maintain a positive and open-minded approach, collaborating seamlessly with other disciplines while demonstrating self-motivation and the ability to work promptly.
• Plan and organize tasks efficiently.
• Stay aware of Quality, Health, Safety, Security, and Environmental (QHSE) issues within the facility by actively participating in meetings and daily communications with plant supervision.
• Proficient in using computer applications including Apple Mac, Microsoft Office Suite (Outlook, Word, Excel, Visio, Project, and PowerPoint).