Coordinator – Operations & Events

About the role

We are seeking a Coordinator – Operations & Events to provide high-quality administrative, operational, and event support to the San Francisco Bay Area (SFBA) regional team and local leadership.

Responsibilities

• Provide day-to-day administrative support to regional leadership, including calendar management, scheduling, expense processing, and general organizational support.
• Cook up meeting logistics, including agenda preparation, room reservations, catering, and A/V support.
• Track action items, follow up on requests, and ensure clear, timely communication between leadership and internal or external partners.
• Absorb materials and documentation to support regional initiatives and decision-making.
• Provide project management and coordination support on assignments from the regional leadership team.
• Maintain the highest level of professionalism, discretion, and confidentiality.
• Support day-to-day SFBA regional office operations in collaboration with other Coordinators, including: office supply ordering and inventory management, general office organization and upkeep, vendor coordination, regional mail, shipping, and package distribution, keycard access coordination, vendor invoice processing in Yardi, support onboarding of new hires, contribute to a positive, organized, and service-oriented team environment, support contingency and emergency preparedness efforts, support regional wellness, sustainability, and green initiatives, coordinate with Corporate HQ Operations to ensure alignment with company standards, and assist with regional operational updates and initiatives as needed.
• Support internal regional events and meetings, including team lunches, culture-building activities, team off-sites, key internal meetings, and more. Manage events end-to-end, from planning through execution. Coordinate logistics such as budgeting support, vendor management, invoice processing and expense tracking, food and beverage, room setup, materials preparation, and on-site support.
• Assist with logistics coordination and day-of execution.
• Serve as a primary point of contact with internal teams and building partners (Security, Asset Services, Engineering, Parking, Janitorial, etc.) to support meetings and events within Alexandria properties.
• Help deliver a welcoming, organized, and professional experience for employees, partners, and external guests.

Qualifications & Experience

• Bachelor’s degree required.
• Some administrative office experience, ideally supporting a corporate environment is a plus.
• Proficiency in general office practices, protocols, and procedures required.
• Proficiency in Microsoft Office Outlook, Word, Excel, and PowerPoint.
• Diplomacy and a strong focus on hospitality and customer service. Ability to learn quickly with exceptional verbal and written communication skills.