Coordinator, Operations & Conferences and Events

Under the direction of the Manager, Conferences and Events and the Senior Manager, Office Operations in collaboration with the Chancellor’s Office, this role provides support for the Foundation for California Community Colleges and the Chancellor’s Office Education Services Division conferences and events, facilitating event integration with the goals outlined in the Vision for Success and Guided Pathways.

Responsibilities

• Oversee day-to-day coordination of office operations, including running Zoom meetings, procuring supplies, managing space reservations, and communicating with internal and external groups.
• Assist with event planning and execution of office events produced by the Conferences and Events team, including managing the event registration process through Cvent, preparing for events, providing onsite support, and assisting with post-event wrap-up and reconciliation.
• Serve as a key liaison between the Operations and Conference & Events teams to ensure smooth execution of in-office events and overall facility operations.
• Coordinate conference room schedules for both FoundationCCC conference room spaces and Hub Conference room spaces.
• Collaborate with Event Lead, Tech Team, and Comms to build Cvent registration websites and speaker portals using an online event management system.
• Collaborate with Tech Team and Event Lead for Zoom events, managing registration setup, internal review, and generating registration reports.
• Oversee and/or provide onsite execution of virtual and in-person mid-level conferences and events.
• Serve as the first point of contact for visitors and guests of the FoundationCCC and the Collaboration Hub.
• Coordinate the activities and operations of the administrative services function, including procurement, vendor relations, administrative support and reception, parking, and event planning for Foundation Proper events (e.g., Double Impact, Board of Directors, miscellaneous Executive team/Office of the President-supported events).
• Serve as liaison between the Conference and Events team and Operations team to ensure effective and efficient communication and coordination.

Requirements

• Minimum of two (2) years of related client-side work experience with an entire cycle of event planning, execution, and evaluation.
• Minimum of three (3) years of experience supporting a team.
• Minimum of two (2) years of experience in an education or non-profit environment (preferred).
• Administrative event planning and execution experience.
• Exemplary customer service skills, with a desire to deliver the highest-quality customer experience.
• Excellent written and verbal communication skills, including the ability to gather and relay information in a timely, accurate, and concise manner.
• Passion for mission-driven work, equity-mindedness, and a strong desire to impact and change people’s lives for the better.

About the Organization

FoundationCCC blends the impact of a non-profit, the culture of an entrepreneurial start-up, and the scale of a state agency. Team members are hired for their expertise in niche areas across higher education, business, philanthropy, technology, communications, and more. The organization emphasizes professional development, shared leadership, and innovation to achieve its goals.

Benefits

• Competitive compensation and generous PTO, holidays.
• Medical, dental, and vision plans, Flexible Spending Accounts, and Health Savings Accounts (HSA).
• Employee Assistance Program (EAP) and wellness offerings.
• CalPERS retirement program and optional 403(b) and 457 retirement plans.
• Tuition reimbursement.
• Public Service Loan Forgiveness certified employer.

Pay

Budgeted hourly pay range: $24.00 - $25.00. Final salary and rates are based on education, experience, skills relevant to the role, and internal equity.

Schedule

100% in-person in the Downtown Sacramento office.