Coordinator, Office of the Chaplaincy @ .75 Time

About the role

The Coordinator, Office of the Chaplaincy supports the Chapel program and Chaplains at Trinity School, a co-educational, K-12 institution on the Upper West Side of Manhattan.

Responsibilities

• Administer the Chapel program, including scheduling, organizing, and programming.
• Maintain centralized records of activities, locations, and responsible team members.
• Reserve spaces for Chapel, meetings, and events (including divisional Chapels and weekly communion service).
• Administer the scheduling of the Johnson Chapel.
• Submit check requests to pay vendors and off-campus rental fees.
• Order supplies and maintain inventory.
• Format, draft, and send communications from the Office of Chaplaincy.
• Collect, format, and distribute senior speech and Chapel council applications to the Chapel council.
• Maintain and update the Spiritual Life page on TigerNet.
• Coordinate and communicate all logistics for All School Chapels (Opening, Thanksgiving, Christmas, and Closing).
• Manage event logistics for All School Chapels, overseeing the transportation, setup, and breakdown of liturgical supplies, including banners, binders, programs, and vestments.
• Attend Chapels and provide support.
• Attend all divisional Chapels.
• Coordinate with Building Services and Audio/Visual Team for Chapel set-up.
• Prepare lead sheet for Performing Arts and Audio/Visual Team.
• Create slideshows for all divisional Chapels.
• Manage slideshows during Chapel services.
• Attend Upper School Chapel Council meetings, manage refreshments, and maintain accurate attendance records.
• Collaborate with the Upper School Chapel Coordinator and Chaplains to manage communication and logistics for guest speakers, presenters, and service participants.
• Provide programmatic and conceptual help for Chapels.
• Attend Lower School Chapel Team meetings.
• Ensure all participants have the necessary materials required for each meeting.
• Oversee communications with fourth grade parents regarding fourth grade Chapel leader participation.
• Send communications to affinity group leaders and parents of participants regarding student participation in affinity Chapels.
• Partner with fourth grade homeroom teachers and the Lower School Chapel Coordinator to assign, track, and maintain accurate records of student chapel roles.

Qualifications

• Must be detail-oriented and have the ability to work efficiently to meet deadlines.
• Must have the ability to maintain discretion.
• Must have excellent organizational and communication skills.
• Must have strong problem-solving skills and the ability to work independently.
• Must have great follow-up abilities.
• Must attend at least one professional development opportunity per year.
• Must have proficiency in technology and software applications, including Microsoft Office and Google Suite.
• Must have the ability to work in a fast-paced environment, dealing with a wide variety of tasks to support teachers, students, and families.
• Must be able to collaborate with colleagues.
• Must have a strong work ethic and commitment to the School’s mission.