Coordinator, NIUVT (National Institute of Undersea Vehicle Technology)

About the role

This position is in-person for the first 3 months, and then will be eligible for hybrid terms negotiated afterward.

Responsibilities

• Coordinate and oversee the fiscal administration of NIUVT, a multi-year, multimillion dollar, multi-institutional research network in Southern New England.
• Serve as official liaison for NIUVT and assist in the informational technology events between URI and other NIUVT participants.
• Coordinate and manage NIUVT sub-contracts in collaboration with the business office of COE and the Office of Sponsored Projects.
• Interpret and apply rules, policies, and regulations pertaining to State and Federal funding agencies.
• Provide and interpret income and expense analysis for the NIUVT administrative budget and individual projects.
• Prepare interim progress reports and supplemental grants and respond to reporting data calls as requested.
• Coordinate and initiate the renewal and no cost extension process for the research projects.
• Assist in all phases of proposal preparation and procurement activities.
• Prepare correspondence to funding agencies as directed, both written documentation and verbal communication.
• Develop protocols to monitor research grants and to predict future financial requirements.
• Reconcile monthly financial statements using on-line Web-based financial reporting systems.
• Assist in the preparation of scientific publications and technical reports.
• Prepare and assist in all phases of domestic and foreign travel arrangements.
• Organize and schedule meetings, seminars, and workshops.
• Arrange meetings of the Governance Board and External Advisory Board.
• Keep accurate records of meeting agendas and minutes.
• Initiate and prepare various personnel action forms.

Requirements

• Bachelor’s degree.
• Minimum of two years of business management experience.
• Minimum of one year of grant administration experience.
• Demonstrated experience with Microsoft Office and electronic mail systems.
• Demonstrated ability to prepare and deliver oral and written reports.
• Demonstrated attention to detail.
• Demonstrated ability to plan, communicate, and carry out large financial projects.
• Demonstrated ability to work in a fast-paced and complex environment.
• Demonstrated strong interpersonal and verbal communications skills.
• Demonstrated proficiency in written communication skills.
• Demonstrated ability to work with diverse groups/populations.

Preferred Qualifications

• Minimum of three years of grant administration and/or business management experience in a research setting at a university, college, federal defense contractor, or government agency.
• Demonstrated experience in managing federal research grants and contracts, including budget preparation, income and expense analysis, proposal preparation.