Coordinator I- Vendor Services

Job Summary

The Coordinator I - Vendor Services at Nabors will manage a variety of administrative and clerical tasks to support various programs, events, and business units. This role requires excellent communication, organizational, and problem-solving skills.

Responsibilities

• Communicate with and provide services to a wide range of internal and external contacts
• Anticipate and resolve problems; update supervisor on project status
• Oversee work of support staff, casuals, and temps
• Coordinate and have direct responsibility for a project or specific set of tasks related to a function or program or department/business unit
• Organize and implement administrative systems and procedures
• Serve as principal source of information on established unit/project/program policies
• Draft, edit, and prepare correspondence, reports, and other materials using word processing, spreadsheets, and/or databases
• Prepare and maintain units' records (such as financial, personnel, administrative, student)
• Review complex documents, reports, etc., to ensure compliance with University requirements and/or government regulations, and notify supervisor of unusual situations
• Provide for smooth day-to-day flow of communications within the unit
• Arrange for use of facilities and advise availability of service within and outside the University for gatherings such as conferences and seminars
• Use a pre-assigned event/function budget; assign and coordinate classrooms, AV, and other facilities on behalf of program; make recommendations for food and activities for participants
• Monitor and reconcile budgets including grants, maintain financial documentation, provide information, research, statistics, and analysis
• Make recommendations on expenditures towards a defined budget
• Aid in preparing grant proposals; provide policy interpretation on grant parameters
• Act as liaisons with related programs or projects of other universities or with government agencies, keeping the supervisor informed of relevant information
• Assist in interviewing, training, scheduling, and distributing work to other staff members, students, casuals, and temporary workers
• May serve as IT point person for department; maintain web page with comprehensive department/program news and information

Qualifications

• High School Diploma
• 3-5 years of experience
• Excellent interpersonal and communication skills
• Ability to prioritize work in an environment with multiple and conflicting interests
• Ability to work independently with minimal supervision
• Discretion handling complex and confidential information
• Excellent computer skills in Microsoft applications

PREFERRED QUALIFICATIONS:

• College degree preferred or equivalent relevant experience in office environment