Coordinator I - Admin Services
About the role
thenwith summary. Then Responsibilities: list of duties. Use
- . Then Qualifications: list of qualifications. Use
- . Then maybe Preferred Qualifications: could be part of Qualifications or separate? The posting has "Preferred Qualifications" bullet: A positive attitude... We can include under Qualifications or separate section "Preferred Qualifications". Since we prefer few substantive sections, we could combine Qualifications and Preferred Qualifications into one section "Qualifications". But we need to preserve all info. Could have
Qualifications
then- with required and preferred items. Or separate sections: Qualifications and Preferred Qualifications. Both are substantive. We'll include both.
Physical Demands and Work Environment: Are they substantive? They are details but not required sections? The instruction: include a section ONLY when posting has real, specific content for it. Physical Demands and Work Environment are present. Should we include them? They are not among the listed headings (About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). The instruction says use
- for each duty.
Qualifications: Required: High School diploma or equivalent, 3 years receptionist experience or equivalent, 3 years experience Microsoft Office, Must be able to work 9:00am to 6:00pm.
Preferred Qualifications: A positive attitude and a willingness to assist others, be organized and able to multi-task.
We'll list them.
Requirements: Physical Demands and Work Environment.
Physical Demands: While performing the duties of this job, the employee is frequently required to sit; use hands to touch, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand; walk, stoop, kneel, or crouch. The employee must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds, and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
Work Environment: The noise level in the work environment is usually moderate as normally based in an office. Will require usage of stairs and elevators. No travel requirement.
We'll put these under Requirements heading, maybe split into two paragraphs or list.
We must not include boilerplate EEO etc.
Now output HTML fragment.
Let's craft:
About the role
The Coordinator 1 - Admin Services provides assistant to admin services function for the corporate headquarters and ensures that customers, visitors and clients are greeted in a courteous manner and directed to appropriate Westlake contact. The position is to portray a positive Westlake image and perform other administrative duties as needed.
Responsibilities
- Assist with day-to-day employee requests, coordinate and respond to employee requests.
- Manage the reception desk as a backfill to the main receptionist which includes:
- Answer and direct all incoming calls.
- Greet and log visitors; notify employees of visitor arrival.
- Schedule, maintain and organize conference rooms on level 2.
- Distribute and log all incoming mail requiring signature.
- Create new access badges for new employees, including taking badge photo.
- Point of contact to issue temporary access cards for employees and ensure that borrowed access cards are returned in a timely manner.
- Prepares monthly report for access cards that have been borrowed for that month.
- Point of contact to manage parking tag requests/updates with Property Management and communicate with WLK employee.
- Provides administrative support to the Admin Services Team as requested.
- Promotes a positive Westlake image at every opportunity.
- Adheres to Westlake policies and work requirements.
- Perform the primary thinking encompassed by this job description.
- Comply with all Company policies and procedures.
- Fully supports Company goals of continuous improvement and operational excellence at strategic and tactical levels including reviewing area of responsibility for improvement opportunities to initiate projects or communicate ideas to management as well as active participation on project teams.
- Any additional responsibilities or tasks as assigned.
Responsibilities
- Assist with day-to-day employee requests, coordinate and respond to employee requests.
- Manage the reception desk as a backfill to the main receptionist which includes: Answer and direct all incoming calls; greet and log visitors; notify employees of visitor arrival; schedule, maintain and organize conference rooms on level 2; distribute and log all incoming mail requiring signature; create new access badges for new employees, including taking badge photo; point of contact to issue temporary access cards for employees and ensure that borrowed access cards are returned in a timely manner; prepares monthly report for access cards that have been borrowed for that month; point of contact to manage parking tag requests/updates with Property Management and communicate with WLK employee; provides administrative support to the Admin Services Team as requested; promotes a positive Westlake image at every opportunity; adheres to Westlake policies and work requirements; perform the primary thinking encompassed by this job description; comply with all Company policies and procedures; fully supports Company goals of continuous improvement and operational excellence at strategic and tactical levels including reviewing area of responsibility for improvement opportunities to initiate projects or communicate ideas to management as well as active participation on project teams; any additional responsibilities or tasks as assigned.
Qualifications
- High School diploma or equivalent
- 3 years receptionist experience or equivalent
- 3 years experience Microsoft Office
- Must be able to work 9:00am to 6:00pm
Preferred Qualifications
with list. Given instruction to prefer few substantive sections, but we already have About, Responsibilities, Qualifications, Requirements. Adding Preferred Qualifications would be a fifth section. Could combine Qualifications and Preferred Qualifications into one Qualifications section, but we need to preserve the distinction? Not required; we can just list all qualifications (required and preferred) under Qualifications. That preserves all info. So we can merge. Thus Qualifications section includes both required and preferred. Now Requirements:Requirements
Physical Demands: While performing the duties of this job, the employee is frequently required to sit; use hands to touch, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand; walk, stoop, kneel, or crouch. The employee must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds, and occasionally lift and/or move up to 50 pounds. Specific vision
for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). It implies we should use those headings when applicable. It doesn't forbid other headings, but suggests we use those. Probably we should map content to those headings. Physical Demands and Work Environment could go under "Requirements" maybe? Or "Qualifications"? But they are not qualifications. Could be under "Requirements". The list includes Requirements as a possible heading. So we can put Physical Demands and Work Environment under a
Requirements
. That seems appropriate. Benefits, Pay, Schedule: Not present, so omit. Skills: Not explicitly listed; maybe Microsoft Office is a skill, but we can include under Qualifications. Thus sections: About the role, Responsibilities, Qualifications, Requirements. We need to avoid repeating job title as heading. No Job ID. We need to remove boilerplate: EEO etc. Remove lines like "Westlake is an Equal Opportunity Employer..." etc. Also remove duplicated lines and application instructions (none). Also remove cookie/navigation/legal etc. Now craft HTML. First, About the role: use summary paragraph. Summary: "The Coordinator 1 - Admin Services provides assistant to admin services function for the corporate headquarters and ensures that customers, visitors and clients are greeted in a courteous manner and directed to appropriate Westlake contact. The position is to portray a positive Westlake image and perform other administrative duties as needed." We'll put that in. Responsibilities: list each duty. The duties are many lines with "undefined" placeholders. Need to extract actual duties. Let's parse: - Assist with day-to-day employee requests, coordinate and respond to employee requests. - Manage the reception desk as a backfill to the main receptionist which includes: - Answer and direct all incoming calls. - Greet and log visitors; notify employees of visitor arrival. - Schedule, maintain and organize conference rooms on level 2 - Distribute and log all incoming mail requiring signature. - Create new access badges for new employees, including taking badge photo. - Point of contact to issue temporary access cards for employees and ensure that borrowed access cards are returned in a timely manner. - Prepares monthly report for access cards that have been borrowed for that month. - Point of contact to manage parking tag requests/updates with Property Management and communicate with WLK employee. - Provides administrative support to the Admin Services Team as requested. - Promotes a positive Westlake image at every opportunity. - Adheres to Westlake policies and work requirements. - Perform the primary thinking encompassed by this job description. - Comply with all Company policies and procedures. - Fully supports Company goals of continuous improvement and operational excellence at strategic and tactical levels including reviewing area of responsibility for improvement opportunities to initiate projects or communicate ideas to management as well as active participation on project teams. - Any additional responsibilities or tasks as assigned. We need to keep all substantive info. Remove "undefined" placeholders. We'll produce
- for each duty.
Qualifications: Required: High School diploma or equivalent, 3 years receptionist experience or equivalent, 3 years experience Microsoft Office, Must be able to work 9:00am to 6:00pm.
Preferred Qualifications: A positive attitude and a willingness to assist others, be organized and able to multi-task.
We'll list them.
Requirements: Physical Demands and Work Environment.
Physical Demands: While performing the duties of this job, the employee is frequently required to sit; use hands to touch, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand; walk, stoop, kneel, or crouch. The employee must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds, and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
Work Environment: The noise level in the work environment is usually moderate as normally based in an office. Will require usage of stairs and elevators. No travel requirement.
We'll put these under Requirements heading, maybe split into two paragraphs or list.
We must not include boilerplate EEO etc.
Now output HTML fragment.
Let's craft:
- . Then maybe Preferred Qualifications: could be part of Qualifications or separate? The posting has "Preferred Qualifications" bullet: A positive attitude... We can include under Qualifications or separate section "Preferred Qualifications". Since we prefer few substantive sections, we could combine Qualifications and Preferred Qualifications into one section "Qualifications". But we need to preserve all info. Could have