Coordinator, Human Resources

About the role

The Human Resources Coordinator supports the Office of Employee Experience and Labor Relations Department teams through a combination of administrative, coordination, and systems-based responsibilities. The position also serves as a resource for basic employee documentation requests and acts as a backup for various HR front desk and coordination functions. A strong focus on confidentiality, organization, and collaboration is essential.

Responsibilities

• Assist the Office of Employee Experience team with administrative tasks as needed
• Maintain and audit employee files on a regular basis
• Back up the HR and Talent Center front desk as needed
• Assist with New Employee Orientation activities
• Record grievances into the tracking system
• Schedule Step II & III grievance meetings and track grievances through all steps to closure
• Prepare material for biweekly Attendance Committee meeting, attend, and take notes
• Call employees when they are eligible to appear before the committee
• Send letters when employees are not eligible to appear
• Support the Job Bid process
• Record internal employee job bids promptly
• Participate in staffing meetings to discuss job openings and bids
• Prepare, track, and collect employee transfer letters for managers and the recruiting team
• Attend and take notes or minutes at a variety of meetings and discussions (e.g., weekly grievance meetings, monthly Labor Management meetings, investigation interviews, disciplinary, and 8-factor meetings)
• Provide basic letters for employees (e.g., employment status, hourly wage)
• Track PTO buybacks and prepare quarterly cash outs
• Fill information requests for the union as assigned
• File and scan employee documentation into personnel files (Paper/iCIMS) and update ADP
• Maintain confidentiality of employee information
• Keep current on knowledge of applicable labor and employment laws
• Maintain knowledge of all union contracts and employee handbooks

Job expectations for all employees

• Promote and role-model the mission, values, vision and strategic goals of Loretto in all interactions with staff, peers, residents, family members, vendors and visitors
• Treat people with dignity, professionalism and kindness
• Demonstrate excellent internal and external customer service skills (friendly greeting, making eye contact, listening attentively, responding in a timely manner, showing respect and empathy, acting as a role model for staff and peers)
• Demonstrate excellent work attendance, reliability and work ethics
• Attend and actively participate in required meetings and training sessions
• Comply with established policies, procedures, and codes of conduct at all times
• Adhere to all health and safety requirements, regulations, policies and procedures
• Practice and teach safety awareness
• Identify and report or