Coordinator, Human Resources

Audax Group is a leading alternative investment manager with offices in Boston, New York, San Francisco, London and Hong Kong. With approximately $42 billion of assets under management and more than 475 employees, Audax partners with middle market companies through its Private Equity, Private Debt, and Strategic Capital business lines.

About the role

We are seeking a detail-oriented and proactive Coordinator to join our HR Operations team in our Boston office. In this role, you will support a broad range of HR processes and programs across the firm, including onboarding and offboarding, benefits administration, performance review cycles, HRIS data entry and maintenance, and other firmwide HR initiatives. You will work closely with HR leadership, the broader HR team, internal stakeholders, and technology partners to ensure HR processes, review cycles, and data are managed accurately, efficiently, and on time.

Responsibilities

• Onboarding / Offboarding & Benefits
  • Provide support to the Human Resource team to ensure seamless onboarding & off-boarding process and benefit program implementation, including system setup and documentation.
  • Work within Greenhouse Onboarding to set up new hires and send out welcome communications.
  • Ensure new hire and terminated employee data entry is consistent across Greenhouse Onboarding and our HRIS.
  • Assist with new hire training scheduling and ongoing training initiatives, as needed.
  • Help prepare packets for new employee benefits orientation, ensure enrollment paperwork is complete, and sit in on orientations to gain an understanding of benefit plans and enrollment.
  • Prepare offboarding paperwork, termination packets, schedule exit interviews and other relevant departure meetings.
  • Coordinate with IT, Facilities, Reception, Payroll, and other departments to ensure smooth onboardings and departures.
  • Answer day-to-day employee questions about benefits and HR processes regarding enrollment and plan-specific questions.
• Performance Review Process Management
  • Assist in administrative and coordination aspects of the performance review process.
  • Support the review process by helping with updating review and other internal data systems with changes, material assembly, review scheduling, printing, distribution, and document management at end of process.
  • Monitor and track progress of review submissions, including self-evaluations and feedback, and provide reminders to employees and managers as needed.
  • Define and align security access levels for different roles (titles/departments) involved in the review process.
  • Provide accurate participant lists for system setup and access.
  • Review and provide direction on changes to all forms.
  • Confirm that all forms are live, accessible, and functioning properly before launch.
  • Send timely communications to employees and leaders, including launch announcements, reminders, and follow-ups for outstanding submissions.
  • Maintain accurate records and audit trails throughout the performance review cycle.
  • Provide support with day-to-day Lattice performance user questions.
  • Help support the documentation of recurring review processes.
• HR System and Data Management Support
  • Support data entry and updates in HR systems (HRIS, ATS, Lattice, time-tracking, payroll, etc.).
  • Troubleshoot simple system issues and escalate as needed.
  • Help with testing and implementation of HR system updates or new features.
  • Document HRIS procedures and user guides; assist in user training as needed.
  • Coordinate with broader HR team to maintain best practices related to data entry and systems utilization.
  • Collaborate with IT, Payroll, and other departments to support cross-functional processes and resolve technical issues.
  • Troubleshoot access or process-related issues, escalating as needed to ensure minimal disruption.
  • Act as a liaison between HR, Business Solutions, stakeholders and employees to resolve questions quickly.
  • Assist with HRIS data entry, auditing, and reporting to ensure accurate employee records; work within system to configure fields or reporting.
  • Collaborate with HR Senior Associate to build efficient and accurate monthly reporting.
  • Help generate routine and ad-hoc HR reports and dashboards (headcount, turnover, compliance, etc.).
• General HR Support
  • Assist with ad hoc HR projects such as engagement surveys and organizational reporting.
  • Provide administrative support for HR programs as needed.
  • Support and own special projects as needed.
  • Manage invoicing as needed including HRIS and miscellaneous benefit admin invoices.

Requirements

• Bachelor’s degree in human resources, Business, or related field preferred.
• 2-3 years of HR coordination, analyst, or HRIS/system administration experience; exposure to performance management cycles, on and offboarding processes, and benefit administration preferred.
• Experience working with HR systems (HRIS, ATS, onboarding, time tracking, benefit vendors, etc.).
• Basic knowledge of Microsoft Excel (VLOOKUP, Pivot Tables, etc.).
• Strong analytical skills with the ability to evaluate complex data and translate it into clear actions or takeaways.
• Strong organizational skills with the ability to manage multiple tasks, deadlines, and stakeholders simultaneously.
• Proactive & takes initiative.
• Excellent written and verbal communication skills.
• Strong attention to detail with a focus on accuracy and quality control.
• Collaborative team player who is also comfortable working independently.

Pay

The base salary range for this position is $65,000 - $80,000. Consistent with applicable law, compensation may vary and will be determined based on skills, qualifications, and experience of the applicant along with the requirements of the position. An employee may also be eligible for annual discretionary incentive compensation based on performance.

Benefits

• Health insurance
• Life insurance
• Disability insurance
• Paid time off (including sick leave, parental leave, volunteer leave, and vacation)
• Charitable donation match
• Family support services (including Bright Horizons and Benefit Advocate Center)
• 401(k) retirement plan