Coordinator, Facilities Business

Job Description

The Coordinator, Facilities Business supports Facilities Maintenance and Operations in the procurement processes, the planning, preparing and monitoring the budget and financial reports that may include forecasting, analysis, trends, and results.

Supervision Received and Exercised

Operates under the direct supervision of the department manager or designated supervisor. While the role does not typically include formal supervisory responsibilities, the Coordinator may oversee limited hourly staff, including interns and temporary employees, and coordinate schedules. They may provide guidance to junior staff or new hires as part of onboarding and training processes. The position is expected to work independently on routine tasks while seeking direction for more complex assignments.

Description Of Duties And Tasks

• Maintain and execute detailed plans for small to medium sized activities, initiatives, and/or projects.
• Coordinate college personnel (possibly including outside personnel or industry partners) to support the planning, delivery, and execution of programs; coordinates schedules, hourly staff, materials, and participant documentation to ensure smooth operations and successful outcomes.
• Serves as liaison between Facilities Maintenance and Operations and Business Services, adhering to ACC Purchasing guidelines.

Knowledge

• Understand and apply administrative procedures, principles, and practices.
• Utilize organizing and planning practices.
• Operate learning management systems and web learning tools.
• Plan and manage events efficiently.
• Apply supervisory principles, practices, and methods.
• Understand the services and functions of educational institutions.

Supplemental Knowledge

• Knowledge of budgeting and performance measurement reporting.
• Procurement processes and procedures.
• Budget analysis and tracking.
• Functions and projects of Facilities Maintenance and Operations.

Skills

• Effectively using interpersonal and communications skills, including tact and diplomacy with constituencies.
• Effectively using organizational, managerial and event planning skills with attention to detail and follow-through.
• Maintain confidentiality of work-related information and materials.
• Resolve scheduling and/or resource deployment issues and conflicts.
• Focus on achieving optimum levels of service and maintaining high ethical standards and attention to compliance with college policies and regulations.
• Exhibit exceptional phone, email, written and oral communication, customer service and organizational skills.
• Demonstrate effective communication and professional engagement with students and employees from a wide range of backgrounds.
• Possess supervisory, coaching and interpersonal skills as well as the ability to think independently and proactively solve problems.
• Intermediate/advanced proficiency using standard office software applications.
• Advanced proficiency in business applications, such as Microsoft Office Suite, particularly Excel.
• Use automated financial systems.

Education

• Minimum Qualifications: Bachelor's degree. Four (4) years of related work experience or an Associate’s degree plus two (2) years of related work experience may be substituted for the required education (plus the required experience noted below).
• Preferred Education: Bachelor's degree or higher in Business, Public Administration, Higher Education or related degree.
• Experience: One (1) year of related experience.
• Preferred Experience: Experience with financial analysis, forecasting, or budgeting. Experience with Workday or other enterprise resource planning software preferred, but not required.

Physical Demands and Work Environment

• Physical Demands: Standard office environment.
• Work Environment: This position falls under ACC's Remote/In-Person framework.