Coordinator, Business & Legal Affairs & Contract Administration
Warner Music Group is a global collective of music makers, tech innovators, creatives, and passionate team members guided by three core values: Curiosity, Collaboration, and Commitment. We value diversity and encourage applications from people with a wide variety of backgrounds and experiences.
Team Overview
This role reports directly to the Business & Legal Affairs leadership team, providing comprehensive support across Business & Legal Affairs and Contract Administration. The team serves as a critical bridge between legal operations, label management, A&R Administration, Licensing, and Royalties, overseeing review and vetting of audio/video releases, side‑artist clearances, third‑party licensing requests, and administrative and legal workflows in a fast‑paced environment.
Responsibilities
- Contract Administration & Licensing: Process, track, and clear incoming promotional clearance requests across active catalog releases, samplers, TV shows, and artwork; draft gratis licenses and no‑objection letters; obtain internal and management approvals for third‑party soundtrack and compilation licensing requests; research, maintain, and update side‑artist clearance logs and legal records, including setting up and advising on market‑share splits.
- Legal Operations & Rights Research: Conduct contractual research regarding rights, restrictions, litigation, and licensing inquiries across internal departments; review audio/video content for potential trademark, copyright, or SoundExchange conflict issues; prepare, send, and track execution‑ready contract copies while maintaining organized legal filing systems.
- Executive Support & Administrative Operations: Manage calendar scheduling, call logs, meetings, and travel bookings for department leadership; prepare and submit T&E expense reports; coordinate daily departmental logistics, including ordering supplies, processing mail, and assisting with special projects.
Qualifications
- BA/BS degree required.
- Highly organized with exceptional research, proofreading, and workflow prioritization skills in high‑volume environments.
- Strong command of Microsoft Office Suite (Outlook, Word, Excel) and comfort working with numbers, math, and spreadsheets.
- Professional written and verbal communication abilities; adept at handling sensitive and confidential legal information with integrity.
- Resourceful, self‑motivated, and calm under pressure—equally capable of collaborating within a team or executing independent tasks.
Preferred Experience
- Prior experience as a legal assistant, paralegal, or executive assistant within a media or music company.
- Experience handling T&E, booking travel, and supporting legal/business affairs teams.
- A strong passion for the music industry and a drive to learn label legal operations.
Pay
Salary Range: $21.79 to $23.07 hourly. The actual base pay depends on experience, business needs, and may change.
Schedule
This position requires a minimum of four days per week in the office to support in‑office collaboration.