Contract Administration-Business Coordinator

Responsibilities

• Works with hospital business units to identify contractual needs and develop contract proposals consistent with UMMC policies for departmental approval.
• Collaborates with Supply Chain to conduct solicitations on behalf of UMMC and ensure contracts are procured in accordance with Mississippi state law and UMMC policies.
• Aids departments with sole-source procurement justifications and supporting documentation.
• Reviews proposed contracts to ensure appropriate business terms and alignment with departmental needs.
• Identifies potential issues with contractual terms and conducts commercial negotiations related to pricing, scope of supply, business terms, conditions, and logistics.
• Serves as the primary business contact for assigned contracts and vendor relationships.
• Reviews and provides guidance on Value Analysis Committee submissions.
• Performs financial analysis to support departmental and finance approval of contracts and related initiatives.
• Manages contract lifecycle activities, including contract entry into the contract lifecycle management system, execution tracking, document filing, and post-contract administration.
• Maintains contract tracking tools and documentation to monitor agreement expirations, milestones, financial performance, and compliance requirements.
• Collaborates with Accounting and departmental leadership to monitor purchase orders, verify receipt of goods and services, and validate multi-year cost assumptions against contract provisions.
• Maintains vendor performance and compliance with contractual requirements, purchasing commitments, market share expectations, and applicable regulatory or accreditation standards, including The Joint Commission.
• Prepares and presents reports on contract performance, compliance, and financial impact to departmental leadership and communicates contract requirements and financial implications to hospital departments.

Requirements

• Education and Experience Required: Bachelor's degree and two (2) years of experience in business operations, finance, or legal.
• Certifications, Licenses or Registrations Required: None.

Qualifications

• Knowledge, Skills, and Abilities: Knowledge of business and management principles involved in strategic planning and contract administration. Strong organizational, analytical, and negotiation skills. Excellent interpersonal, verbal, and written communication skills. Ability to plan, organize, and conduct multiple complex projects. Ability to handle confidential information. Ability to establish and maintain professional relationships.