Contract Administration Coordinator

About the Role

The Contract Administration Coordinator supports the efficient and compliant management of contracts across AVEM by providing accurate, timely, and organized administrative support. This role ensures data integrity and adherence to internal standards and regulatory requirements while serving as a key support partner to internal stakeholders.

Responsibilities

• Tracks contract status, key dates, expirations, and renewal timelines to ensure timely follow-up and continuity of services.
• Performs word processing, photocopying, retrieving documents, compiling and maintaining records and files, and preparing contracts using templates.
• Administers overall clerical support to the department.
• Assists with analytical work, data entry, and customer service for both internal and external customers.
• Responds to inquiries regarding contract status, documentation, and processes in a timely and professional manner.
• Prepares standard reports and summaries related to contract activity, status, and metrics.
• Other duties as assigned.

Behavioral Standards

• Supports the mission, vision, and goals of Avem Health Partners and serves as a role model within the company.
• Exhibits positive customer service behavior in daily work interactions.
• Demonstrates a courteous and respectful attitude to internal and external customers.
• Communicates accurately and appropriately.
• Handles difficult situations discreetly and professionally.
• Holds self-accountable for professional practice.
• Participates in performance improvement activities to support and improve departmental goals.
• Demonstrates knowledge of unit goals and actively contributes to committees and projects.
• Stays current with literature regarding changing practices, interventions, and best practices.
• Seeks educational and professional opportunities for personal growth and meets mandatory education requirements.
• Acts as a preceptor as requested.
• Demonstrates excellent work attendance and actively participates in meetings and training sessions.
• Adheres to the Avem Health Partners Code of Conduct and Standards of Behavior.
• Complies with established policies and procedures and all health and safety requirements.

Requirements

• High school diploma or equivalent required.
• Associate’s degree in business administration, Healthcare Administration, Legal Studies, or a related field preferred.
• Minimum of 1-3 years of administrative, clerical, or contract support experience required; experience in healthcare, legal, or contract administration environment strongly preferred.
• Strong organizational skills with high attention to detail and accuracy.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) required; experience with contract management systems or document management platforms preferred.
• Strong written and verbal communication skills with a customer service-oriented approach.
• Ability to handle sensitive and confidential information with professionalism and discretion.

Qualifications

• No licensure required.
• Certified Administrative Professional (CAP) or similar administrative certification preferred.

Physical Requirements

To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. This job requires visual and auditory abilities intact to perform duties.