Coordinator, Board of Governors

Responsibilities

• Coordinate operational activities supporting the Board of Governors, Executive Committee, five pillars, one collaborative, and multiple workgroups, task forces, and committees.
• Provide administrative support to Governors, committee chairs, workgroup leaders, and volunteer leadership.
• Maintain governance records, committee rosters, appointments, leadership terms, onboarding, and offboarding activities.
• Prepare agendas, meeting materials, reports, presentations, minutes, and supporting documentation for governance meetings.
• Cook up Board of Governors activities associated with Clinical Congress, including the Annual Business Meeting, Leadership & Advocacy Summit, and other governance events.
• Track committee activities and follow up on action items and deadlines.
• Nominations & Appointments Coordination:
• Coordinate Governor nominations and appointment processes from solicitation through onboarding and implementation.
• Coordinate nomination systems, workflows, reporting, communications, timelines, and documentation.
• Maintain leadership records and governance documentation related to appointments, terms, and succession planning.
• Support the nomination and election activities of College Officers, Regents, and the Board of Governors Executive Committee, and other leadership appointment processes.
• Ensure governance processes comply with ACS policies, bylaws, and established procedures.
• Stakeholder Communications & Support:
• Provide administrative support and respond to inquiries from Governors, specialty societies, chapters, volunteer leaders, and internal stakeholders.
• Draft and coordinate governance communications, announcements, correspondence, reports, and presentations.
• Facilitate communication between Governors, College leadership, and ACS staff partners.
• Respond to routine stakeholder concerns and escalate sensitive issues as appropriate.
• Governance Data & Systems:
• Maintain governance-related systems, including Aptify, BoardEffect, SurveyMonkey, and related technologies.
• Maintain accurate records related to Governor participation, appointments, committee assignments, and leadership service.
• Prepare and maintain governance reports, dashboards, and data summaries for leadership review.
• Conduct routine data reviews and support approved process improvements to maintain data accuracy.
• Project Support & Coordination:
• Cook up governance projects and operational initiatives.
• Maintain project plans, timelines, deliverables, and implementation tracking.
• Cook up project activities and follow up with internal departments and volunteer leaders.
• Support ongoing governance processes and assist with implementing approved improvements.
• Track project progress and prepare status updates and summary reports.

Qualifications

• Bachelor’s degree from an accredited college or university is required.
• 3+ years of experience in governance administration, association management, nonprofit operations, committee management, member services, or related professional experience is highly preferred.
• Strong written and verbal communication skills, along with demonstrated ability to coordinate multiple assignments, maintain deadlines, and manage competing priorities.
• Strong working knowledge of Microsoft Office products (Outlook, Word, Excel, and PowerPoint) is required.
• Experience with SurveyMonkey, BoardEffect, Aptify, and related governance technologies is a plus.
• Ability to maintain confidentiality and exercise discretion when handling sensitive governance matters.
• Experience supporting boards, committees, volunteer leadership groups, or membership organizations strongly preferred.

Benefits

• Vacation, personal, and sick hours including 13 paid holidays per year
• Tuition Reimbursement
• Medical—comprehensive coverage through BlueCross BlueShield
• Dental, Vision, and Prescription drug program
• 403(b) Matching Program
• Pension Plan
• Flexible Spending Medical/Dependent Care
• Employee Assistance Program
• Short Term/Long Term Disability
• Life Insurance
• Domestic Partner Coverage