Coordinator

About the role

Under moderate supervision, the Facilities Management Coordinator assists in managing facility operations, including leases, contracts, budgets, and administrative functions. This role oversees the coordination of maintenance and janitorial services, processes timesheets, and manages HR-related paperwork for the Facilities Management section. Additionally, the position is responsible for handling work order dispatch calls, maintaining section calendars, and ensuring compliance with badge audits for HCTRA personnel. The Facilities Management Coordinator must process strong organizational skills, attention to detail, effective communication, proficient in contract and budget management, and ability to multi-task in a fast passed environment. The role mainly operates within an office setting with occasional outdoor work; possible exposures include loud noises, inclement weather, various temperature changes, and high-speed traffic. Reporting to the Facilities Management Manager, the position does not supervise any staff.

Responsibilities

• Receives and routes telephone calls, directs facilities-related calls to the appropriate staff and maintains calendars, schedules, and appointments for Facilities Management Personnel.
• Assists in coordinating daily facilities maintenance and operational activities with County and private agencies, and manages badge audits for HCTRA personnel.
• Reviews and manages contracts, purchase orders, and budgetary spreadsheets and assists with managing current and future facility leases while ensuring proper execution.
• Proofreads and revises lease agreements and maintenance/janitorial contracts, ensuring accuracy and securing required approvals.
• Reviews, monitors, and audits timesheets for accuracy, processing them in EZ Time for temporary employees and submitting approvals for full-time Harris County employees through STARS when delegated.
• Tracks attendance and HR paperwork for the Facilities Management section.

Requirements

High school diploma or equivalent. AND Three (3) years of office