Contracts Supervisor

About the role

Performs diverse administrative support functions within facilities contract management, coordinating between multiple departments and external service providers.

Responsibilities

• Assesses emails, photographs, and construction documents to identify equipment or parts that need to be ordered
• Reviews quotes, purchase orders, and warehouse shipping logs across multiple systems
• Prepares purchase orders and reviews invoices
• Tracks and communicates deliveries
• Develops and maintains reports used for various departments using collected data, within systems as well as manual data entry as needed
• Communicates with store and Field Operations Team, Territory Service Managers, Service Technicians, Project Managers, and third party service providers
• Works closely with Florida Division Facilities Specialist to maintain Nuvolo data accuracy
• Assists in identifying facility repair needs and coordinates with respective maintenance team and Facilities Director
• Monitors project and program expenditures
• Works closely with Enterprise Accounting, Fixed Assets and Division Finance Teams
• All other job duties as necessary

Qualifications

• Attention to detail and accuracy is paramount for this role
• Critical thinker with strong analytical skills
• Ability to not only see the result but to understand how things work and how the result was achieved
• Resourceful, creative and works with a sense of urgency
• Self-starter that learns quickly and can navigate a fast-paced environment but not afraid to ask questions or ask for help
• Takes ownership of a process while looking for ways to scale and improve the process as the company changes
• Excellent inter-personal skills with the ability to collaborate and build meaningful internal and external relationships to help drive results
• Strong mathematical and analytical skills
• Ability to work under pressure and strict deadlines
• High degree of motivation and passion
• Excellent business communication and presentation skills
• Lives our Company values: One Team, Do the Right Thing, Takes Ownership, Play to Win