Contracts & Procurement Lead

Short Description

This role will be a contractor who will assist with the sourcing, negotiation, execution and contract management of agreements for Permitting, Compliance and Fisheries for offshore US wind farms.

Function Description

There is a need for sourcing to take place for multiple scopes related to permits and lease areas. As more sites come into operation, additional scopes will be requested through our Asset Management and Permitting teams. The role will be responsible for the full lifecycle of these agreements, including running RFI/RFPs, contract negotiations, contract execution and contract management. The client will provide a laptop, phone, and access to all needed software.

Key Responsibilities

• Manage sourcing activities and gates according to Procurement processes and governance.
• Ensure coordination with Category Manager, sourcing team (including QHSE), technical specialists and business unit stakeholders.
• Prepare, recommend and align sourcing and negotiation strategy with the Category Manager and sourcing team.
• Ensure compliance with internal and external policies, including EU and local tendering rules.
• Ensure compliance with Module Sourcing Strategies.
• Lead communication with supplier(s) during the sourcing phase.
• Lead back‑office activities such as treasury, funding and risk.
• Drive QA process according to “Way We Work”.
• Responsible for gate documents and related tasks.

Tasks

• Prepare sourcing strategy (Gate A) in compliance with Module Sourcing Strategy.
• Conduct procurement according to Procurement processes & MSS recommendation.
• Prepare and manage sourcing schedule according to contract delivery dates.
• Manage pre‑qualification of suppliers; draft PQ notice, PQ criteria and final evaluation in cooperation with the sourcing team.
• Prepare commercial tender documents, including Code of Conduct.
• Clarify and evaluate the commercial part of tenders/commercial tracks.
• Lead commercial negotiations and shortlist/recommend preferred tender/contract award.
• Prepare internal contract award recommendation (Gate D).
• Prepare final commercial contract documents.
• Update metadata and upload contracts in Apptus.
• Arrange signing process according to the relevant authorisation matrix.
• Award contracts to successful tenderers.
• Inform unsuccessful tenderers (letters or hold debriefings if required).
• Capture lessons learned on the tender process and provide feedback to the Category Manager.
• Handover contracts to the contract manager, Project & Contractor Management team, and eventually the end user.
• Perform QA/QC procedures.

Deliverables

• Sourcing gates & milestones A‑E.
• Sourcing and negotiation strategies.
• Input to overview of contracts, variation orders and amendments in Apptus and DORECO.
• Handover of contracts to the next step/requestor/end user.

Requirements

• 3 to 5 years of procurement, contract management, or sourcing experience related to the described duties.
• Experience negotiating project and framework agreements.
• Understanding of contract terms in a commercial context.
• Experience with permits and related procurement activities (offshore focus is a plus).
• Experience developing, executing, and reporting procurement and contract‑management strategies.
• Ideal candidate will be local to NY, Boston, or Providence.

Tools

• MS Office products and SAP Enterprise.
• 3+ years of experience with procurement software – ARIBA (knowledge of how to write tenders).
• 3+ years of experience with contract‑management software, e.g., Salesforce.