Contracts & Procurement Coordinator

About the Role

The Contracts & Procurement Coordinator provides administrative and operational support to the Procurement team in managing supplier activities, contracts, and procurement documentation. This role is ideal for an organized, detail-oriented professional looking to build a career in procurement, contracts administration, supply chain, or project operations. The Coordinator works closely with internal stakeholders and suppliers to enter and maintain accurate records, support sourcing activities, track contract and procurement-related documentation, and coordinate with vendors to ensure they meet company requirements. This position offers hands-on exposure to contract administration and procurement best practices while supporting a fast-paced project environment.

Responsibilities

• Assist with supplier onboarding activities and vendor record maintenance, including data entry.
• Review and track supplier compliance documentation, including Certificates of Insurance and other required records.
• Support the administration of contracts, purchase agreements, service agreements, amendments, and change orders.
• Maintain contract and procurement files to ensure documentation is accurate, current, and easily accessible.
• Perform quality checks on vendor documentation for completeness and accuracy.
• Reconcile and resolve discrepancies in vendor documentation.
• Coordinate communications between suppliers, other external parties, and internal stakeholders.
• Monitor procurement activities and escalate concerns related to schedules, documentation, or vendor performance.
• Prepare reports and tracking logs related to procurement activities, supplier compliance, contracts, and open action items.
• Collaborate with Contracts, Accounting, Sourcing/Category, and Procurement teams to support project and business objectives.
• Participate in process improvement initiatives to enhance procurement and contract administration practices.

Requirements

Basic (Required) Qualifications:

• Associate's or Bachelor's degree in Business, Supply Chain, Finance, Project Management, or a related field preferred.
• 1-3 years of administrative, procurement, contracts, operations, project coordination, or related experience.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Effective written and verbal communication skills.
• Proficiency with Microsoft Office, particularly Excel, Word, and Outlook.
• Experience with ERP, procurement, or contract management systems is a plus but not required.
• Paralegal experience is a plus but not required.
• Demonstrated initiative, curiosity, and willingness to learn new processes and systems.
• Interest in developing a career in procurement, contract administration, supply chain, or project operations.

Benefits

• Medical, Dental, Vision, and Prescription Drug Insurance
• Company-Paid Life Insurance
• Flexible Spending Account (FSA)
• Wellness Programs and Incentives
• 401(k) Retirement Plan & Company Match
• Paid Time Off – Sick & Vacation Time
• Paid Holidays

Job Type: Full-time

Company Overview: ERock (NYSE: EROC) is enabling energy for a new era. ERock delivers onsite utility-grade power that gets customers up and running quickly, while supporting long-term grid development. Trusted by data centers, utilities, manufacturers, healthcare systems, and government organizations, ERock engineers for rapid deployment, long-duration reliability, low local emissions, and scalable performance to meet the evolving energy demands of today and tomorrow.