Contracts Manager

About the role

Field-oriented Senior Contracts Manager with specific experience in the Heavy Civil, Industrial, and/or Power Generation sectors. This is a full time in-person Home Office role, responsible for the full-cycle management of large-scale, high-value subcontracts and overall functional responsibility.

Responsibilities

• Based in the Home Office, leads pre-award activities, subcontracting strategy, and major contract negotiations while supporting proposal and estimating teams and managing key trade partner relationships.
• Occasional site travel required to support subcontract management and ensure compliance with contractual terms and company policies.
• Oversees Contract, Subcontract, and Procurement functions; requires expert knowledge of contract law, risk management, and large-scale construction operations.
• Home Office / Pre-Award Phase:
  • Strategy & Sourcing: Collaborate with Estimating and Operations to develop overall project subcontracting strategy, including "self-perform vs. subcontract" analysis; identify, pre-qualify, and develop a robust bidder’s list of high-quality subcontractors and vendors.
  • RFP & Scope Development: Lead development of comprehensive, clear, and "bid-ready" Request for Proposal (RFP) packages; work with Engineering and Operations to ensure Scopes of Work (SOWs) are complete and all technical/commercial interfaces are clearly defined.
  • Bidding & Analysis: Manage formal bidding process, including issuing RFPs, responding to RFI (Requests for Information), and managing addenda; lead commercial bid analysis, performing detailed "apples-to-apples" bid tabulations to normalize and compare proposals.
  • Negotiation & Award: Act as lead negotiator for all major subcontracts and purchase orders, resolving commercial terms, technical exceptions, and contractual Terms & Conditions (T&Cs); draft final subcontract agreements and exhibits based on negotiated terms and company standards; present final award recommendations to senior management.
• Field / Post-Award Phase (Travel to Support On-Site):
  • Support Site Subcontract, Project Management and Procurement to ensure completion of administration & compliance, performance management, change management, financial control, and closeout activities per contract requirements and company policies.
  • Administration & Compliance: Support or attend subcontract kick-off meetings; verify tracking and management of subcontractor compliance items (insurance certificates, bonds, safety plans, quality control documentation).
  • Performance Management: Ensure continuous monitoring of subcontractor field progress against project schedule; support identification and management of potential risks, performance issues, schedule slippages; aid in development of mitigation plans.
  • Change Management: Oversee and support subcontract change order process from initial notification and pricing to negotiation and execution; verify and periodically audit official subcontract change log(s); ensure all changes properly documented.
  • Financial Control: Support validation and processing of subcontractor applications for payment and invoices; verify tracking and management of potential back-charges, claims, or disputes.
  • Closeout: Support comprehensive subcontract closeout process, including punch list completion, final lien waiver collection, warranty documentation, and release of retainage.

Requirements

• Expert Knowledge: Deep understanding of contract law, procurement principles, and risk management specific to the heavy construction industry.
• Advanced Negotiation: Proven ability