Contracts Coordinator Supervisor - Human Services Supervisor 3

About the role

As the Contracts Coordination Supervisor you will perform, lead, and supervise contract coordinators in the following functions:

• Developing, refining and participating in the Department of Human Services ("DHS) contracts process for all Department contracts, including professional/technical contracts, grants, income contracts, annual plans and master contracts
• Developing an Annual Contract Plan for the Department
• Reviewing all contracts initiated by the Department to ascertain compliance with all legal requirements as to form and execution and compliance with both state and federal laws
• Refining and managing data on all Department contracts and contractors
• Integrating the Statewide Integrated Financial Tools (SWIFT) with the procedures utilized by the Department for contracts execution
• Developing and maintaining a contracts database that enables the department to meet all reporting requirements
• Co-leading the integration and continuous monitoring of contracting procedures to assure the successful procurement of professional/technical and grant services for the Department

Leadership competencies

All DHS Leaders are expected to demonstrate and develop the five (5) competency themes from the Enterprise-wide Leader Competency Model:

• Leading Self
• Leading Others
• Leading the Organization
• Leading Outside the Organization
• Getting Work Done

Minimum qualifications

Demonstrated leadership experience: Leadership experience can include: Experience as a supervisor, lead worker, team lead, project lead; Completion of a State of Minnesota leadership program (e.g. ELI, L4); A paid/unpaid position leading a program or chairing a committee (e.g. ERG) - experience must include: 1+ year of experience identifying issues, goals and strategic actions; 100+ hours per year time commitment.

AND

Four (4) years of experience in contract management, development, writing and monitoring. Experience must also demonstrate:

• Strong organizational skills with attention to detail
• Experience with State contract processes
• Knowledge of ethics and conflicts of interest, accounting and auditing standards, and government data practices
• Experience with identifying controls and techniques used in managing the contract development process and the legal requirements for state contracts
• Developing work methods that simplify procedures
• Experience communicating with individuals from a wide variety of backgrounds and perspectives
• Ability to hold team members accountable for their work product and meeting established goals

Preferred qualifications

• Skills using software applications, including Word, Excel and PowerPoint, and utilizing databases sufficient to update, track and manipulate information
• Extensive knowledge and skill in SWIFT
• Ability to prioritize projects and initiatives by aligning people and resources to meet the needs and strategies of the organization
• Demonstrated ability to facilitate conversations and actions to build consensus even at times where stakeholders may have conflicting interests
• Experience collaborating and seeking out feedback from subject matter experts and peers when reviewing or planning work
• Variety of experiences working effectively with others from different backgrounds and cultures

Benefits

As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well. Your benefits may include:

• Paid vacation and sick leave
• 12 paid holidays each year
• Low-cost medical, dental, vision, and prescription drug plans
• Fertility care, including IVF
• Diabetes care
• Dental and orthodontic care for adults and children
• 6 weeks paid leave for parents of newborn or newly adopted children
• Pension plan that provides income when you retire (after working at least three years)
• Employer paid life insurance to provide support for your family in the event of death
• Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
• Tax-free expense accounts for health, dental, and dependent care
• Resources that provide support and promote physical, emotional, social, and financial well-being
• Support to help you reach your career goals: Training, classes, and professional development
• Tuition reimbursement
• Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)
• Employee Assistance Program (EAP) for work/life support: A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance. Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
• Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

Additional requirements

REFERENCE/BACKGROUND CHECKS – DHS will conduct reference checks to verify job-related credentials and a criminal background check prior to appointment.

This response is AI-generated, for reference only.