Contracts & Billing Administrator

Position Summary

The Contracts & Billing Administrator will support the efficient execution of contracts and billing processes.

Essential Functions & Responsibilities

• Manage and organize contract documents and records, ensuring accuracy and completeness.

• Review contract terms and conditions, identifying key details and requirements.

• Execute billing processes, including data entry, invoicing, and documentation.

• Drop Ship Billing

• AIA Billing

• Ensure invoices are prepared in compliance with contractual terms and client requirements.

• Maintain and analyze contract and billing data using Navision and other relevant systems.

• Perform data verification, reconciliation, and generate reports as needed.

• Utilize VMS to facilitate the management of vendor contracts, compliance, and performance.

• Collaborate with vendors through the VMS to ensure seamless contract administration.

• Communicate effectively with internal teams and external stakeholders regarding contract and billing matters.

• Collaborate with cross-functional teams to address inquiries and resolve issues.

• Identify opportunities for process improvements within the Contracts & Billing department.

• Participate in initiatives to enhance overall efficiency and effectiveness.

Qualifications & Experience

• 2+ years of relevant experience in Contracts & Billing administration, or equivalent military or practical experience.

• Experience with JDE / JD Edwards preferred.

• Experience in Construction or Construction Services industry preferred.

• Proficient in Microsoft Office applications.

• Prior experience in foodservice equipment and supplies desired.