Contracts and Insurance Administrator

About the Role

Sole Construction Partners is seeking a Contracts and Compliance Administrator who thrives on learning, growth, and collaboration. This role is designed for experienced construction contract administrators and paralegals, focusing on contracts administration, insurance compliance, and administrative support. It does not involve legal practice, legal strategy, or providing legal counsel.

Why Join Us

Sole Construction Partners provides shared services such as HR, finance, IT, and operations support to affiliated construction companies. We are a leading force in Florida’s construction industry, built on family values and dedication to excellence, with core values of integrity, innovation, client focus, teamwork, and precision. You'll contribute to efficient operations and high-quality projects while growing in a supportive environment that values attitude, innovation, and client success.

Responsibilities

• Contracts Administration
  • Draft, review, and process construction contracts, subcontracts, purchase orders, and change orders
  • Maintain accurate contract logs, documentation, and tracking systems
  • Monitor key contract dates (e.g., expiration, renewal, deliverables, liquidated damages, and other milestones)
  • Coordinate contract execution and distribution to internal teams and subcontractors
  • Assist with pre-qualification of subcontractors and vendors, collecting necessary compliance documentation
• Insurance Compliance
  • Track and verify subcontractor and vendor insurance certificates (COIs), endorsements, and waivers
  • Ensure all parties meet insurance requirements as specified in contracts and project specs
  • Maintain current insurance records and manage expiration tracking with automated alerts or calendars
  • Work with insurance brokers and subcontractors to resolve deficiencies or lapses in coverage
  • Support risk management efforts by reporting non-compliance and ensuring corrective actions are taken
• Administrative Support
  • Maintain organized electronic and physical files for contracts, insurance, and related documents
  • Support project teams with documentation requests, insurance questions, and contract coordination
  • Assist with audits and provide necessary documentation to internal/external stakeholders
  • Prepare reports and summaries related to contract status, insurance compliance, and risk exposure

Qualifications

The ideal candidate is adaptable, excited by learning, and embraces change and growth. You thrive in team settings, tackle challenges with positivity, and go the extra mile for clients. Strong communication skills and leadership by example are essential.

Requirements

• Bachelor’s degree in business, construction management, paralegal studies, or a related field preferred
• 5+ years of experience in construction administration, contract management, or insurance compliance
• Knowledge of construction contract types (e.g., residential building, AIA, lump sum, GMP, cost-plus)
• Familiarity with insurance requirements for construction projects (e.g., GL, WC, Auto, Umbrella)
• Proficient in Microsoft Office Suite (Excel, Word, Outlook); experience with Procore, Viewpoint, or similar software is a plus
• Strong organizational skills, attention to detail, and the ability to work independently while being a collaborative team player

Benefits

• Competitive 401(k) retirement plan with employer matching
• Comprehensive medical, dental, and vision insurance plans
• Generous paid time off, including PTO, floating holidays, and company-paid holidays