Administrative Assistant - Contracts/Insurance

Job Summary

S.A. Comunale is seeking an Administrative Assistant - Contracts/Insurance. The primary function of this position is to help the Contract/Insurance Manager maintain spreadsheets and certificates. This position will also work closely with the Branch Administrative Assistants.

Essential Duties & Responsibilities

• Friday’s team reports (each individual plus contracts sent to VPs)
• Monday’s executive contract report
• Comparing Job Cost Associate’s report to our spreadsheet
• Contract Review Sheet vs Job # report
• Outstanding contracts w/VPs report
• Accounts over $250k removed from Executive Report
• Help department manager with managing daily emails
• Add electronic contracts on spreadsheet, job folder and Document Crunch
• Share Document Crunch contracts with salesman, project manager and reviewer
• Help with scanning signed contracts to folders and TCMS
• Auxiliary with getting executed contracts and saving in job folders and TCMS
• Auxiliary with uploading tax-exempt certificates to PO
• Lookup and TCMS Assist with reviewing insurance certificates for accuracy and compliance

Qualifications

• A high school diploma or GED is required.
• 2+ years’ experience of office or administrative assistant is required.
• Experience with insurance and contract a plus.
• Previous experience in the construction or fire protection industries a plus.
• Significant experience with Microsoft Office (i.e., Word, Excel) applications is required.

Pay

Equal Opportunity Employer/Veterans/Disabled Affirmative Action Policy

Schedule

Notice to Prospective Employees