Contracts and Grants Administrative Intern

ARM Institute leverages a robust consortium of 500+ members and partners across industry, academia, and government to strengthen and grow US manufacturing by catalyzing solutions that drive the adoption of robotics and physical AI. As a Manufacturing Innovation Institute (MII) and part of the Manufacturing USA® network, the ARM Institute team plays a critical national role in driving innovations needed to grow US manufacturing.

About the role

This hybrid internship provides hands-on exposure to government contracting, subawards, compliance reporting, and financial administration. The intern will work directly with the Sr. Contracts & Grants Administrator, gaining practical experience in contract review, compliance documentation, and financial tracking. This role is well-suited for students studying pre-law, political science, business, finance, or related fields who are interested in government contracts, compliance, or nonprofit administration.

This is a hybrid, Pittsburgh-based internship with periodic in-person meetings, running 10–12 weeks with flexible scheduling and part-time hours up to 20 per week. Must be a US citizen.

Responsibilities

• Provide administrative and compliance support for contracts and subawards.
• Maintain internal spreadsheets and trackers to ensure accurate financial reporting and deadline management.
• Review and maintain file integrity within OneDrive, ensuring proper organization and audit readiness.
• Perform data entry and tracking with a high degree of accuracy and attention to detail.
• Support research and maintenance activities within Salesforce or other CRM systems.
• Assist with general award administration and government contract documentation.

Qualifications

• Rising junior or senior pursuing a degree in Pre-Law, Political Science, Business, Finance, Accounting, or related field.
• Strong attention to detail and ability to work with sensitive and confidential information.
• Proficiency in Microsoft Excel (data tracking, basic formulas, organization).
• Exposure to Salesforce or other CRM tools preferred.
• Experience using OneDrive or similar document management systems.
• Strong written and verbal communication skills; must feel comfortable reaching out internally in a hybrid/remote work environment.
• Highly organized with strong administrative and data management skills.
• Must be a US citizen.