Contracts Administrator Senior - Federal Contracts

Typical Duties

• Collaborates with Vice Presidents, Directors, Managers, and customers to administer the terms of federal government, and commercial contracts.
• Provides support and guidance for contractual issues.
• Conducts contract coordination and negotiations with customer contracting activities individually or in collaboration with VPs, Directors, General Managers, or other designated corporate owners.
• Participates in pre-award contract reviews to ensure compliance with appropriate laws, regulations, corporate policies, and company objectives.
• Creates and administers commercial service agreements for customers, monitors performance, and initiates renewal and re-pricing processes.
• Administers federal government service contracts and manages contract renewals to include the pricing process for preparation of follow-on contract proposals.
• Researches historical and current pricing data, processes contract modifications, and maintains contract files.
• Prepares and tracks requests for equitable adjustments through resolution.
• Manages and coordinates customer complaints; works with managers to gather and document corrective actions; researches contractual issues and ultimately negotiates a resolution within the terms and conditions of the contract that is beneficial to all parties.
• Resolves customer billing questions, complaints, invoicing errors, and requests for adjustments and billing verifications. Processes claims or adjustments when determined to be appropriate.
• Participates in key activities such as conferences, preparation of proposals, and general correspondence for contract initiatives, participates in special studies, investigations, and analyses.
• Affirms and interprets contract documents.
• Processes requests for subcontractors from contract operations sites; coordinates with the legal department as needed. Helps in the management and tracking of subcontracting plans at individual contract sites.
• Maintains contract availability of funds by contract on a monthly basis and notifies customers when contract dollar amounts are approaching the established thresholds.
• Maintains contract deliverables to assure all are delivered timely and in compliance with contract requirements.
• Owns all aspects of contract administration, from contract start to contract closeout activities.

Minimum Qualifications

• Three or more years' detailed hands-on experience in federal/commercial contracts administration;
• Knowledge of contracting processes and contract issues, regulations and terms and conditions;
• Ability to communicate effectively both orally and in writing;
• To make presentations and respond to inquiries by management, team, vendors and/or customers;
• Human relation skills to build effective relationships with team and internal customers;
• Intermediate to advanced computer literacy including knowledge of word processing, spreadsheet database and presentation software;
• Knowledge of business English including vocabulary, spelling, and correct grammatical usage and punctuation;
• Mathematical skills to include the ability to apply concepts such as fractions, percentages, ratios and proportions to practical situations;
• Ability to establish priorities and solve a wide range of business problems;
• Demonstrated customer service, common sense, problem-solving and analytical skills;

Education Requirements

• Bachelor’s Degree in Business Administration or related field;
• or a comparable combination of formal education and work experience.