Contracts Administrator I/II/III/Sr. - Behavioral Health
County of Ventura · Oxnard, CA · 1 mo ago
ManufacturingOther
We need to output HTML fragment with sections: About the role? The description includes "The Department" and "THE POSITION" etc. Use for section headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule.
We need to include sections only when posting has real specific content.
We have content: Department description (The Department) -> could be "About the role". The position description: "THE POSITION Under general direction, plans, organizes and coordinates contracts..." That's responsibilities.
"The Ideal Candidate" -> could be Requirements/Qualifications/Skills.
"What we offer" includes benefits details: educational incentive, bilingual incentive, merit increases, deferred compensation, health plans, flexible spending accounts, pension plan, holiday, additional benefits. That's Benefits.
Pay: approximate salaries listed with biweekly ranges for each level. So we have Pay section.
Schedule: maybe not given? There's tentative schedule opening/closing dates but that's application timeline, not work schedule. No work schedule info. So we should not include Schedule section unless there is real schedule content. There's no mention of work hours, shift, etc. So omit Schedule.
Also need to include maybe "Qualifications" separate from Requirements? The posting includes "Typical Qualifications" and "Necessary Special Requirements" and "KNOWLEDGE, SKILLS, And ABILITIES". We can map: Requirements = Typical Qualifications? Or we could have Requirements (education/experience) and Skills (knowledge, skills, abilities). Qualifications maybe similar to Requirements. But we need to avoid duplication. Let's decide:
- About the role: combine Department description and THE POSITION? Actually About the role could be brief summary of role. We'll put department description as About the role.
- Responsibilities: THE POSITION description plus Examples Of Duties (list). We'll combine.
- Requirements: Typical Qualifications (education/experience) plus Necessary Special Requirements maybe.
- Skills: KNOWLEDGE, SKILLS, And ABILITIES.
- Benefits: WHAT WE OFFER details.
- Pay: APPROXIMATE SALARIES.
We must not repeat job title as heading. No Job ID etc.
We must preserve all substantive information, not invent or summarize away detail. Must not omit details. So we need to include all bullet points etc.
We need to use
for section headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule.
We need to include sections only when posting has real specific content.
We have content: Department description (The Department) -> could be "About the role". The position description: "THE POSITION Under general direction, plans, organizes and coordinates contracts..." That's responsibilities.
"The Ideal Candidate" -> could be Requirements/Qualifications/Skills.
"What we offer" includes benefits details: educational incentive, bilingual incentive, merit increases, deferred compensation, health plans, flexible spending accounts, pension plan, holiday, additional benefits. That's Benefits.
Pay: approximate salaries listed with biweekly ranges for each level. So we have Pay section.
Schedule: maybe not given? There's tentative schedule opening/closing dates but that's application timeline, not work schedule. No work schedule info. So we should not include Schedule section unless there is real schedule content. There's no mention of work hours, shift, etc. So omit Schedule.
Also need to include maybe "Qualifications" separate from Requirements? The posting includes "Typical Qualifications" and "Necessary Special Requirements" and "KNOWLEDGE, SKILLS, And ABILITIES". We can map: Requirements = Typical Qualifications? Or we could have Requirements (education/experience) and Skills (knowledge, skills, abilities). Qualifications maybe similar to Requirements. But we need to avoid duplication. Let's decide:
- About the role: combine Department description and THE POSITION? Actually About the role could be brief summary of role. We'll put department description as About the role.
- Responsibilities: THE POSITION description plus Examples Of Duties (list). We'll combine.
- Requirements: Typical Qualifications (education/experience) plus Necessary Special Requirements maybe.
- Skills: KNOWLEDGE, SKILLS, And ABILITIES.
- Benefits: WHAT WE OFFER details.
- Pay: APPROXIMATE SALARIES.
We must not repeat job title as heading. No Job ID etc.
We must preserve all substantive information, not invent or summarize away detail. Must not omit details. So we need to include all bullet points etc.
We need to use - for any list of duties/requirements/benefits. For prose use
.
We need to ensure we don't create sections with filler like "commensurate with experience". Not present.
We need to remove boilerplate like cookie/navigation/legal/EEO etc. Not present.
We need to output only HTML fragment.
Let's craft.
First, About the role: combine department description: "As a vital department of Ventura County Health Care Agency (HCA), Ventura County Behavioral Health (VCBH) provides comprehensive mental health and substance use treatment services tailored to meet the needs of our community. From mobile crisis response to outpatient treatment, our array of programs ensures individuals receive the support they need at every stage of their journey."
That's prose.
Second, Responsibilities: include THE POSITION sentence and then list of duties from Examples Of Duties (including Senior Program Administrator extra duties). We'll need to list all duties as
- . Ensure we include both base duties and senior-specific duties.
Let's extract duties list:
From "Examples Of Duties Duties may include, but are not limited to the following:" then list:
- Manages the execution and administration of a wide variety of contracts and grants for the Behavioral Health Department;
- Monitors contract outcomes and outputs to ensure that the contractor is performing in accordance with contract terms and expectations;
- Conducts contract budget projections and assists with annual contract budget development process;
- Completes grant administration for the department and oversees all associated grant management functions;
- Researches, analyzes, and prepares reports, correspondence, presentations, and recommendations regarding contract and grant issues, operational improvements, and corrective actions for management and policy makers;
- Prepares board letters for presentation to the Board of Supervisors and manages the associated workflow through final approval and execution of agreements or Board items;
- Develops, reviews and revises policies and procedures related to contracts and grants; identifies opportunities to improve processes, operational efficiency, cost effectiveness, and contract terms; and makes recommendations for changes;
- Consults with County administrators and legal counsel regarding the interpretation of laws and regulations related to procurement and/or contract terms and conditions;
- Develops request for proposal (RFP) solicitation documents and manages Request for Proposal (RFP) processes for the Behavioral Health department;
- Serves as a liaison to contractors and County agencies, providing technical support and customer service and coordinating the execution of contracts and purchase orders;
- Manages recordkeeping systems related to contract administration activities;
- Performs other related duties as required.
Then "In addition to the duties above, Senior Program Administrator may include:" list:
- Supervises, trains, and evaluates the performance of professional and support staff engaged in contract and administration activities;
- Determines staffing needs and workload distribution; assigns, prioritizes, and monitors work of subordinate staff to ensure timely completion of contract and grant deliverables;
- Provides guidance, mentorship, and technical direction to staff on complex contract negotiation, fiscal analysis, and grant administration matters;
- Establishes performance standards and expectations for staff; conducts regular performance evaluations and addresses performance concerns, including progressive discipline as needed;
- Develops and delivers training to staff on contract policies, procedures, and regulatory changes affecting contract and fiscal operations;
- Reviews and approves work products prepared by subordinate staff, including contracts, board letters, RFPs, and related reports, to ensure accuracy and compliance prior to submission;
- Leads recruitment and selection efforts for contract team positions;
- Fosters a collaborative team environment and resolves interpersonal or workflow conflicts among staff;
- Serves as backup approver and decision-maker for contract related matters in the absence of the Division Chief;
- Represents the unit in meetings with management and policy makers in place of, or alongside, senior leadership when appropriate;
- Participates in the development of unit goals, objectives, and workflow procedures to improve team efficiency and effectiveness; and
- Performs other related duties as required.
We'll combine all into one list.
Third, Requirements: include Typical Qualifications (education/experience) for each level, plus Necessary Special Requirements.
We need to preserve all specifics: For each level: Program Administrator I: bachelor's degree in Public Administration Health, Business Administration, or a related field AND One (1) year of paid professional level experience working with contracts, grants, and Request for Proposals (RFPs). Similarly II: 2 years, III: 4 years, Senior: 6 years. Also note: Additional related work experience may be substituted for education on a year-for-year basis.
Necessary Special Requirements: list:
- Contract and grant administration, including negotiation, writing, and performance monitoring.
- Budget and fiscal management by overseeing budget administration and identifying cost-saving opportunities.
- Request for Proposal (RFP) development and managing the creation and execution of RFPs.
- Desired Customer services as it relates to grant administration
- Working with diverse groups of stakeholders
We need to keep bullet points.
We'll put Requirements as
- for each bullet.
But we also have education/experience specifics; maybe we can present as separate paragraphs? The instruction: Use
- for any list of duties/requirements/benefits. So we should list each requirement as list items. For education/experience we could have separate items per level.
Let's create list items:
- Program Administrator I: Bachelor's degree in Public Administration Health, Business Administration, or a related field AND one (1) year of paid professional level experience working with contracts, grants, and Request for Proposals (RFPs).
- Program Administrator II: Bachelor's degree in Public Administration Health, Business Administration, or a related field AND two (2) years of paid professional level experience working with contracts, grants, and Request for Proposals (RFPs).
- Program Administrator III: Bachelor's degree in Public Administration Health, Business Administration, or a related field AND four (4) years of paid professional level experience working with contracts, grants, and Request for Proposals (RFPs).
- Senior Program Administrator: Bachelor's degree in Public Administration Health, Business Administration, or a related field AND six (6) years of paid professional level experience working with contracts, grants, and Request for Proposals (RFPs).
- Additional related work experience may be substituted for education on a year-for-year basis.
- Contract and grant administration, including negotiation, writing, and performance monitoring.
- Budget and fiscal management by overseeing budget administration and identifying cost-saving opportunities.
- Request for Proposal (RFP) development and managing the creation and execution of RFPs.
- Desired customer service as it relates to grant administration.
- Working with diverse groups of stakeholders.
Now Skills: KNOWLEDGE, SKILLS, And ABILITIES. This is a long list. We need to preserve all details. We'll break into list items.
The text:
Working knowledge of: the principles and techniques of program and project management;contract and budgetary preparation and analysis;fiscal management;organization and staffing;administrative application of data processing;public relations and customer service support;personnel administration as applicable to allocated level and program;principles and practices of contract and grant administration and management;request for proposal (RFP) process;applicable laws, regulations, policies, and procedures governing public procurement, contracts, and agreements;records management principles and practices applicable to contract and grant administration, including maintaining, tracking, and organizing electronic and physical contract records;
Ability To analyze administrative and fiscal issues, exercise sound judgment, and resolve issues satisfactorily and in a timely manner;prepare a variety of written reports, recommendations, Board letters, and other administrative documents;speak effectively in public and with the public;plan, organize, assign, prioritize, and supervise the work of others within established deadlines;analyze current policies to identify areas that need improvement or revisions;negotiate contract terms and conditions and resolve contract issues while balancing program, fiscal, legal and operational requirements;monitor contract and grant performance for compliance with established requirements, terms, conditions, and performance expectations;review and evaluate contracts, Board letters, RFPs, reports, and other administrative work
It ends abruptly but we keep as is.
We'll split each item separated by semicolons into list items.
Let's parse:
Working knowledge of:
- the principles and techniques of program and project management
- contract and budgetary preparation and analysis
- fiscal management
- organization and staffing
- administrative application of data processing
- public relations and customer service support
- personnel administration as applicable to allocated level and program
- principles and practices of contract and grant administration and management
- request for proposal (RFP) process
- applicable laws, regulations, policies, and procedures governing public procurement, contracts, and agreements
- records management principles and practices applicable to contract and grant administration, including maintaining, tracking, and organizing electronic and physical contract records
Ability To:
- analyze administrative and fiscal issues, exercise sound judgment, and resolve issues satisfactorily and in a timely manner
- prepare a variety of written reports, recommendations, Board letters, and other administrative documents
- speak effectively in public and with the public
- plan, organize, assign, prioritize, and supervise the work of others within established deadlines
- analyze current policies to identify areas that need improvement or revisions
- negotiate contract terms and conditions and resolve contract issues while balancing program, fiscal, legal and operational requirements
- monitor contract and grant performance for compliance with established requirements, terms, conditions, and performance expectations
- review and evaluate contracts, Board letters, RFPs, reports, and other administrative work
We'll make list items.
Now Benefits: WHAT WE OFFER details. We need to list each benefit as list items.
Let's extract:
- Educational Incentive: Some positions may be eligible for educational incentive. This incentive may be 2.5%, 3.5%, or 5% for incumbents in eligible positions based on completion of an Associate’s, Bachelor’s, or Master’s degree that is not required for the classification.
- Bilingual
. We need to ensure we don't create sections with filler like "commensurate with experience". Not present. We need to remove boilerplate like cookie/navigation/legal/EEO etc. Not present. We need to output only HTML fragment. Let's craft. First, About the role: combine department description: "As a vital department of Ventura County Health Care Agency (HCA), Ventura County Behavioral Health (VCBH) provides comprehensive mental health and substance use treatment services tailored to meet the needs of our community. From mobile crisis response to outpatient treatment, our array of programs ensures individuals receive the support they need at every stage of their journey." That's prose. Second, Responsibilities: include THE POSITION sentence and then list of duties from Examples Of Duties (including Senior Program Administrator extra duties). We'll need to list all duties as
- . Ensure we include both base duties and senior-specific duties.
Let's extract duties list:
From "Examples Of Duties Duties may include, but are not limited to the following:" then list:
- Manages the execution and administration of a wide variety of contracts and grants for the Behavioral Health Department;
- Monitors contract outcomes and outputs to ensure that the contractor is performing in accordance with contract terms and expectations;
- Conducts contract budget projections and assists with annual contract budget development process;
- Completes grant administration for the department and oversees all associated grant management functions;
- Researches, analyzes, and prepares reports, correspondence, presentations, and recommendations regarding contract and grant issues, operational improvements, and corrective actions for management and policy makers;
- Prepares board letters for presentation to the Board of Supervisors and manages the associated workflow through final approval and execution of agreements or Board items;
- Develops, reviews and revises policies and procedures related to contracts and grants; identifies opportunities to improve processes, operational efficiency, cost effectiveness, and contract terms; and makes recommendations for changes;
- Consults with County administrators and legal counsel regarding the interpretation of laws and regulations related to procurement and/or contract terms and conditions;
- Develops request for proposal (RFP) solicitation documents and manages Request for Proposal (RFP) processes for the Behavioral Health department;
- Serves as a liaison to contractors and County agencies, providing technical support and customer service and coordinating the execution of contracts and purchase orders;
- Manages recordkeeping systems related to contract administration activities;
- Performs other related duties as required.
Then "In addition to the duties above, Senior Program Administrator may include:" list:
- Supervises, trains, and evaluates the performance of professional and support staff engaged in contract and administration activities;
- Determines staffing needs and workload distribution; assigns, prioritizes, and monitors work of subordinate staff to ensure timely completion of contract and grant deliverables;
- Provides guidance, mentorship, and technical direction to staff on complex contract negotiation, fiscal analysis, and grant administration matters;
- Establishes performance standards and expectations for staff; conducts regular performance evaluations and addresses performance concerns, including progressive discipline as needed;
- Develops and delivers training to staff on contract policies, procedures, and regulatory changes affecting contract and fiscal operations;
- Reviews and approves work products prepared by subordinate staff, including contracts, board letters, RFPs, and related reports, to ensure accuracy and compliance prior to submission;
- Leads recruitment and selection efforts for contract team positions;
- Fosters a collaborative team environment and resolves interpersonal or workflow conflicts among staff;
- Serves as backup approver and decision-maker for contract related matters in the absence of the Division Chief;
- Represents the unit in meetings with management and policy makers in place of, or alongside, senior leadership when appropriate;
- Participates in the development of unit goals, objectives, and workflow procedures to improve team efficiency and effectiveness; and
- Performs other related duties as required.
We'll combine all into one list.
Third, Requirements: include Typical Qualifications (education/experience) for each level, plus Necessary Special Requirements.
We need to preserve all specifics: For each level: Program Administrator I: bachelor's degree in Public Administration Health, Business Administration, or a related field AND One (1) year of paid professional level experience working with contracts, grants, and Request for Proposals (RFPs). Similarly II: 2 years, III: 4 years, Senior: 6 years. Also note: Additional related work experience may be substituted for education on a year-for-year basis.
Necessary Special Requirements: list:
- Contract and grant administration, including negotiation, writing, and performance monitoring.
- Budget and fiscal management by overseeing budget administration and identifying cost-saving opportunities.
- Request for Proposal (RFP) development and managing the creation and execution of RFPs.
- Desired Customer services as it relates to grant administration
- Working with diverse groups of stakeholders
We need to keep bullet points.
We'll put Requirements as
- for each bullet.
But we also have education/experience specifics; maybe we can present as separate paragraphs? The instruction: Use
- for any list of duties/requirements/benefits. So we should list each requirement as list items. For education/experience we could have separate items per level. Let's create list items: - Program Administrator I: Bachelor's degree in Public Administration Health, Business Administration, or a related field AND one (1) year of paid professional level experience working with contracts, grants, and Request for Proposals (RFPs). - Program Administrator II: Bachelor's degree in Public Administration Health, Business Administration, or a related field AND two (2) years of paid professional level experience working with contracts, grants, and Request for Proposals (RFPs). - Program Administrator III: Bachelor's degree in Public Administration Health, Business Administration, or a related field AND four (4) years of paid professional level experience working with contracts, grants, and Request for Proposals (RFPs). - Senior Program Administrator: Bachelor's degree in Public Administration Health, Business Administration, or a related field AND six (6) years of paid professional level experience working with contracts, grants, and Request for Proposals (RFPs). - Additional related work experience may be substituted for education on a year-for-year basis. - Contract and grant administration, including negotiation, writing, and performance monitoring. - Budget and fiscal management by overseeing budget administration and identifying cost-saving opportunities. - Request for Proposal (RFP) development and managing the creation and execution of RFPs. - Desired customer service as it relates to grant administration. - Working with diverse groups of stakeholders. Now Skills: KNOWLEDGE, SKILLS, And ABILITIES. This is a long list. We need to preserve all details. We'll break into list items. The text: Working knowledge of: the principles and techniques of program and project management;contract and budgetary preparation and analysis;fiscal management;organization and staffing;administrative application of data processing;public relations and customer service support;personnel administration as applicable to allocated level and program;principles and practices of contract and grant administration and management;request for proposal (RFP) process;applicable laws, regulations, policies, and procedures governing public procurement, contracts, and agreements;records management principles and practices applicable to contract and grant administration, including maintaining, tracking, and organizing electronic and physical contract records; Ability To analyze administrative and fiscal issues, exercise sound judgment, and resolve issues satisfactorily and in a timely manner;prepare a variety of written reports, recommendations, Board letters, and other administrative documents;speak effectively in public and with the public;plan, organize, assign, prioritize, and supervise the work of others within established deadlines;analyze current policies to identify areas that need improvement or revisions;negotiate contract terms and conditions and resolve contract issues while balancing program, fiscal, legal and operational requirements;monitor contract and grant performance for compliance with established requirements, terms, conditions, and performance expectations;review and evaluate contracts, Board letters, RFPs, reports, and other administrative work It ends abruptly but we keep as is. We'll split each item separated by semicolons into list items. Let's parse: Working knowledge of: - the principles and techniques of program and project management - contract and budgetary preparation and analysis - fiscal management - organization and staffing - administrative application of data processing - public relations and customer service support - personnel administration as applicable to allocated level and program - principles and practices of contract and grant administration and management - request for proposal (RFP) process - applicable laws, regulations, policies, and procedures governing public procurement, contracts, and agreements - records management principles and practices applicable to contract and grant administration, including maintaining, tracking, and organizing electronic and physical contract records Ability To: - analyze administrative and fiscal issues, exercise sound judgment, and resolve issues satisfactorily and in a timely manner - prepare a variety of written reports, recommendations, Board letters, and other administrative documents - speak effectively in public and with the public - plan, organize, assign, prioritize, and supervise the work of others within established deadlines - analyze current policies to identify areas that need improvement or revisions - negotiate contract terms and conditions and resolve contract issues while balancing program, fiscal, legal and operational requirements - monitor contract and grant performance for compliance with established requirements, terms, conditions, and performance expectations - review and evaluate contracts, Board letters, RFPs, reports, and other administrative work We'll make list items. Now Benefits: WHAT WE OFFER details. We need to list each benefit as list items. Let's extract: - Educational Incentive: Some positions may be eligible for educational incentive. This incentive may be 2.5%, 3.5%, or 5% for incumbents in eligible positions based on completion of an Associate’s, Bachelor’s, or Master’s degree that is not required for the classification. - Bilingual
- for each bullet.
But we also have education/experience specifics; maybe we can present as separate paragraphs? The instruction: Use