Contracts Administrator

We need to produce HTML fragment with sections for headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections if posting has real specific content. We must not repeat job title as heading. Must not include Job ID etc. Remove boilerplate: EEO, legal, navigation, cookie, application instructions. Also remove duplicated lines. Must preserve all substantive info. We need to parse the posting. Let's extract content: Company: Software Guidance & Assistance, Inc., (SGA), searching for a Contract Administrator for a contract assignment with one of our premier Utility Services clients in Tampa, FL. Responsibilities: multiple paragraphs describing responsibilities. There's also "LEVEL 1 - CONTRACT ADMINISTRATOR I" and "LEVEL 2 - CONTRACT ADMINISTRATOR II" sections with responsibilities and requirements. We need to produce sections: About the role (maybe a brief description), Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We need to decide what content belongs where. The posting includes: - About the role: maybe the first paragraph describing the role and location. - Responsibilities: detailed bullet list of duties. - Requirements: maybe education/experience needed. - Qualifications: maybe level distinctions? Might be overlapping. - Skills: maybe technical skills (Microsoft Office, SAP, etc.) - Benefits: not mentioned explicitly. There's no benefits info. So we should NOT include Benefits section. - Pay: not mentioned. So no Pay section. - Schedule: not mentioned. So no Schedule section. Thus we will include About the role, Responsibilities, Requirements, Qualifications, Skills. We need to ensure we don't create sections with filler like "not specified". So only include sections with real content. Now we need to extract substantive info and avoid duplication. Let's list the content: First paragraph: "Software Guidance & Assistance, Inc., (SGA), is searching for a Contract Administrator for a contract assignment with one of our premier Utility Services clients in Tampa, FL." That's about the role. Then "Responsibilities :" then a block: "Contract Administrator is responsible for the accurate preparation, negotiation, award, and commercial management of various high dollar, complex and high risk engineering and construction contracts. Responsible for the accurate preparation, solicitation, negotiation, award, and commercial management of contracts in support of maintaining, expanding and modernizing our electric & natural gas infrastructure in service to our customers. From initiation of sourcing events through contract closeout the Contract Administrator has a strong focus on contract development up to contract execution for professional consulting services, software solutions, software as a service (hosted services), non-disclosure agreements, license agreements, architect & engineering services, routine & major construction services, and major engineered equipment purchases." Then "LEVEL 1 - CONTRACT ADMINISTRATOR I" block: "Contract Administrator I requires regular supervision, approaching the role with a basic functional knowledge and skill to perform duties following established procedures and guidelines. Receives guidance from higher level Contract Administrators and Manager, expands that knowledge to be able to apply simple analytical skills to assignments of low complexity. This role receives training and mentoring from Contract Administrators and outside educators. Conducts pre-procurement planning to identify the best method(s) for contracting engineered equipment, engineering and construction contracts, required to satisfy project requirements, while safeguarding corporate interests. Assist and advise the project team during the preparation of technical specifications and/or scopes of work by performing reviews and assistance in support of development of such technical specifications and/or scopes of work. Assist and advise the project management team in areas of contractual risk. Prepare appropriate contract pro-formas (including general terms and conditions and commercial terms) for bid solicitation. Knowledgeable of local, regional or national business trends, risk assumption and management issues, and applicable regulatory and legal constraints and requirements. Develops and maintains supplier relations and works with the Supplier Diversity team to successfully include minority business opportunities in purchasing. Maintains professional and technical knowledge by attending educational workshops and seminars, reviewing professional publications, and participating in professional organizations. RELATIONSHIPS:Internal: Interfaces with all levels of management in all company and corporate departments. External: Interfaces with contractors, engineering firms, suppliers, manufacturers, external auditors, and other companies and their employees as needed to support the firm's Energy companies." Then "LEVEL 2 - CONTRACT ADMINISTRATOR II" block: "Contract Administrator II completes the Contract Administrator I primary duties independently and proficiently, and performs the additional responsibilities below with minimal supervision, receiving mentoring and training from Contract Administrator III and Manager. Lead the bid evaluation process coordinating the commercial evaluation with the technical evaluation. Prepare the award recommendation and formalize final agreements and coordinate proper execution. Provide contract administration support during contractor's performance including negotiating change orders, claims and disputes resolution, review invoices for compliance with contract terms, monitor for compliance with contractor lien laws and prepare contract close-out documents. Function as the team liaison with the Legal and Risk Management departments. Along with the project team, perform due diligence of potential new contractors confirming the technical and commercial where-with-all to take on and successfully complete contract requirements. Demonstrates a working knowledge of federal, state and local agency laws, regulations and ordinances that pertain to procurement practices." Then "Required Skills:" heading then: "LEVEL 1 - CONTRACT ADMINISTRATOR IBachelor's degree in Business, Engineering or related field. Minimum of two years work experience related to business management, contract management, engineering, construction, project management, operations or other similar experience. Basic understanding of supply chain management and contract management principles, business principles, analytical and problem-solving skills, interpersonal skills, detailed oriented, ability to work in a team environment and be proficient in oral and written presentation skills. Proficient in Microsoft Office Suite." "LEVEL 2 - CONTRACT ADMINISTRATOR IIBachelor's degree in Business, Engineering or related field. Minimum four years direct work experience performing the duties and responsibilities of this position related to construction, project engineering, contract management, and project management. Working knowledge and an understanding of construction and general contract law, negotiating experience, writing and administering contracts (strong focus on contract development up to contract execution) for consulting services, software solutions, software as a service (hosted services), non-disclosure agreements, license agreements, architect/engineer services, construction services, major engineered equipment related to electric power generation plants and energy and gas delivery facilities. Understanding of contract delivery methods such as design-build, EPC, design/engineer, construction, design and furnish with technical direction of installation. Knowledge of different contract types such as lump sum, unit price, cost plus fixed fee and cost plus incentive fee. Strong analytical and problem solving skills, be detail oriented, and have the ability to manage multiple contracts with a high degree of accuracy. Ability to work in a team environment and have effective interpersonal skills and be able to engage and effectively communicate with internal and external stakeholders. Must be proficient in Microsoft Office Suite." Then "Preferred Skills:" heading then: "LEVEL 1 - CONTRACT ADMINISTRATOR IWorking knowledge of SAP, MS Word, Excel and Outlook" "LEVEL 2 - CONTRACT ADMINISTRATOR IIWorking knowledge in an ERP or SAP environment. Familiarity/experience with contract management software and e-signature tools." Then company description: "SGA is a technology and resource solutions provider driven to stand out. We are a women-owned business. Our mission: to solve big IT problems with a more personal, boutique approach. Each year, we match consultants like you to more than 1,000 engagements. When we say let's work better together, we mean it. You'll join a diverse team built on these core values: customer service, employee development, and quality and integrity in everything we do. Be yourself, love what you do and find your passion at work. Please find us at https://sgainc.com/ ." Then EEO boilerplate etc which we must remove. Thus we need to structure. About the role: maybe combine first paragraph plus maybe mention location and that it's a contract assignment. Responsibilities: combine the responsibilities paragraphs (including the level-specific responsibilities?). The responsibilities sections include both generic responsibilities and level-specific duties. We could put all responsibilities under Responsibilities section. Requirements: maybe education and experience requirements (the Required Skills sections). However those are also skills. The posting separates Required Skills (education/experience) and Preferred Skills (specific tools). We could treat Required Skills as Requirements (education/experience) and Preferred Skills as Skills. Qualifications: maybe the level descriptions (knowledge, etc.)? But we might combine. Better to follow typical structure: About the role (summary), Responsibilities (duties), Requirements (education/experience), Qualifications (maybe level-specific competencies), Skills (technical/tools). But we need to avoid duplication. Let's decide: - About the role: first paragraph. - Responsibilities: all duty paragraphs (including generic responsibilities and level-specific duties). We'll combine them into a list. - Requirements: education and experience requirements (the Required Skills sections for Level I and II). Could present as bullet list. - Qualifications: maybe the knowledge areas, regulatory knowledge, supplier relations, etc. But those are also responsibilities. Might be better to put them under Responsibilities or Qualifications. However we need to avoid thin sections. Perhaps we can combine Requirements and Qualifications into one? But the instruction says we can have multiple sections; we should only include sections with real content. We could have Requirements (education/experience) and Skills (technical/tools). Qualifications maybe not needed if content overlaps. But we have "Preferred Skills" which are technical skills (SAP, ERP, contract management software). Those could go under Skills. Thus we could have: - About the role (p) - Responsibilities (ul) - Requirements (ul) (education/experience) - Skills (ul) (technical skills: Microsoft Office Suite, SAP, ERP, contract management software, e-signature tools) We might also include "Qualifications" for things like knowledge of contract law, regulatory, etc. But those are more like responsibilities/competencies. Could be included under Responsibilities. Given the instruction to prefer a few substantive sections over many thin ones, we could combine Requirements and Qualifications into one section called "Requirements & Qualifications". But the instruction says use headings exactly as listed: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. So we must use those exact headings if we include them. We cannot create custom headings. So we need to decide which of those headings to use. We could include About the role, Responsibilities, Requirements, Skills. Omit Qualifications if we don't have distinct content. But we have content that could be considered Qualifications: e.g., "Knowledgeable of local, regional or national business trends, risk assumption and management issues, and applicable regulatory and legal constraints and requirements." That's a qualification. Also "Demonstrates a working knowledge of federal, state and local agency laws, regulations and ordinances that pertain to procurement practices." That's also qualification. Thus we could put those under Qualifications. Thus we will have: - About the role: first paragraph. - Responsibilities: duty paragraphs (including generic and level-specific duties). - Requirements: education and experience (Required Skills sections). - Qualifications: knowledge areas, regulatory knowledge, supplier relations, etc. - Skills: technical skills (Microsoft Office Suite, SAP, ERP, contract management software, e-signature tools). We must avoid duplication: ensure we don't repeat same bullet in multiple sections. Let's extract bullet points. First, About the role paragraph: "Software Guidance & Assistance, Inc., (SGA), is searching for a Contract Administrator for a contract assignment with one of our premier Utility Services clients in Tampa, FL." We could also add that it's a contract assignment (maybe mention contract). That's it. Now Responsibilities: gather all duty sentences. From generic responsibilities: - Accurate preparation, negotiation, award, and commercial management of various high dollar, complex and high risk engineering and construction contracts. - Accurate preparation, solicitation, negotiation, award, and commercial management of contracts in support of maintaining, expanding and modernizing electric & natural gas infrastructure. - From initiation of sourcing events through contract closeout, strong focus on contract development up to contract execution for professional consulting services, software solutions