Contracts Administrator

About the role

We are looking for a Contracts Administrator to support grant and contract operations for a mission-driven organization in Austin, Texas. This contract opportunity offers a hybrid schedule with time split between remote work and the office two to three days each week.

Responsibilities

• Coordinate the full grant application and contracting workflow with the contract administration team, partnering with internal departments and local centers to keep submissions complete and on schedule.
• Evaluate local center applications against yearly membership standards and provide responsive guidance throughout the application and contracting cycle.
• Contribute to annual risk reviews and help build monitoring plans that align oversight efforts with identified areas of concern.
• Perform contract compliance activities by examining insurance records, audit reports, reimbursement support, and selected documentation to confirm adherence to funding requirements.
• Review and process a portfolio of reimbursement requests, verifying cost allowability, documentation accuracy, and compliance with contract terms while resolving questions from local centers.
• Train new staff members responsible for reimbursement preparation on required procedures, documentation standards, and submission expectations.
• Assess and process budget revision requests to ensure proposed changes meet grant rules and contractual obligations.
• Work alongside contract specialists to recover unallowable expenses and clearly communicate follow-up steps and requirements to local centers.
• Assist with updating policies, procedures, guidance materials, and grant management tools to improve departmental operations and strengthen resources for partner organizations.

Requirements

• Bachelor’s degree from an accredited college or university; additional approved formal education may be considered in lieu of required experience when applicable.
• At least two years of experience in grant administration, contract administration, finance, or a closely related area.
• Working knowledge of contract administration principles, reimbursement review, and compliance documentation.
• Ability to manage multiple deadlines while maintaining a high level of accuracy and attention to detail.
• Strong communication and customer support skills, with the ability to work effectively with internal teams and external partners.
• Experience reviewing financial, audit, or supporting documentation to ensure adherence to contractual or grant requirements.
• Proficiency in contract management practices, including budget amendments, cost review, and issue resolution.
• Adaptability, sound time-management skills, and a careful approach in a fast-moving environment.

Benefits

Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan.