Contracts Administrator

Location: 4 days on-site at JLL Office – 650 S Tryon St Suite 600, Charlotte, NC 28202. Will consider candidates in surrounding states willing to commute or relocate on their own.

About the role

This role is primarily responsible for ensuring that procurement, risk, and contract compliance requirements are met and maintained with a focus on the document management of supplier contract relationships.

Responsibilities

• Administrative Functions (50%):
  • Support the client and Jones Lang LaSalle teams by answering questions related to the contracts process and provide data entry/management support via Sourcing & Procurement technology platform.
  • Responsible for data integrity of contract database and other data management tools.
  • Ensure required due diligence is completed for supplier on-boarding, including Corrigo administration.
  • Administer and maintain contract and supplier files to ensure compliance with Jones Lang LaSalle and client requirements, including administration of supplier files, certificates of insurance, amendments, letters, and other contractual documents.
• Communication and Relationship Coordination (20%):
  • Responsible for prioritization, communication, coordination, and contract negotiation with suppliers and operations teams.
  • Manage incoming/outgoing transition plans for service providers, communicating any contract changes.
• Compliance (30%):
  • Ensure compliance with sourcing and contracting policies and procedures.
  • Establish a relationship with Corporate Legal and Risk Management to ensure all contractual terms and conditions comply with standards or other contract changes are formally reviewed and approved by legal/risk management.
  • Track all correspondence and authorizations by maintaining detailed and accurate files.
  • Support communication and resolution of compliance components related to Certificates of Insurance and associated supporting programs.
  • Serve as the first level of contact for COI/ISNetworld/Avetta risk management/administration questions; process COI exceptions in alignment with JLL Corporate and account-specific requirements; responsible for managing and monitoring COI data in various platforms.

Requirements

• Bachelor’s Degree in Business, Purchasing, and/or Supply Chain Management or equivalent experience supporting real estate, facilities services, or Supply Chain Management.
• Strong oral and written communication and interpersonal skills.
• Organization skills with strong analytical ability.
• Excellent PC skills, proficient in all MS applications.

Pay

$28.85–31.25/hour.