Contracts Administrator

Job Duties And Responsibilities

• Prepare and present cost proposals and bids, including detailed labor costing and crew rate breakdowns, to the leadership team.
• Evaluate vendor and subcontractor proposals to ensure all bid and contract requirements are met.
• Track and manage contract performance to ensure deliverables, deadlines, and labor cost targets are met.
• Ensure contracts comply with company policies, legal regulations, and applicable labor laws.
• Collaborate with attorneys, commercial risk management, and workers' compensation teams to resolve disputes or compliance issues.
• Review and interpret construction bid packages, general and supplemental conditions, and key contract documents.
• Cook up and lead bid project teams and discussions, with a focus on labor cost planning and workforce deployment.
• Implement contract and compliance processes to ensure EGS is compliant with all RFI and RFP submittals.
• Understand relationships, roles, and responsibilities of subcontractors and contractors in bid projects.
• Act as the primary liaison between EGS and the client’s Construction Manager and Officer.
• Manage contract rate entry into bookkeeping software for crews, foremen, employees, and storm crews, ensuring labor costs are accurately tracked.
• Initiate and manage purchase orders with designated vendors.
• Support storm response operations by:
• Rapidly reviewing and executing emergency contracts.
• Coordinating labor costing and crew rates for storm mobilization.
• Ensuring compliance with emergency response protocols and client requirements.
• Facilitating communication between field teams, clients, and leadership during storm events.

Requirements

• Ability to work independently with minimal supervision.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer-focused skills.
• Excellent organizational skills and attention to detail.
• Works well in a team environment.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to function well in a high-paced and at times stressful environment.
• High level of professionalism and integrity.
• Strong interpersonal skills with the ability to maintain a professional demeanor.
• Ability to maintain strict confidentiality regarding sensitive employee and company information.
• Ability to travel for contract bidding and meetings upon request.
• May require occasional travel as required.
• May require occasional lifting (up to 20 lbs.) and extended periods of sitting or computer use.
• Substantial movements of the hands, wrists, and/or fingers.
• Required to have close visual acuity to perform activities such as preparing and analyzing data and figures, or viewing a computer screen.

Education and Experience

• Required: A High School Diploma or equivalent is required.
• 3–5 years of contract administration experience.
• PREFERRED: Bachelor's degree in Business Administration, Law, or Engineering, or a related field preferred.
• PREFERRED: At least three to five years of Utility Contract Management Administration experience preferred.
• PREFERRED: CPCCM or CCCM certification.
• FAMILIARITY: With construction contracts and public procurement processes.
• FAMILIARITY: With RFI/RFP response processes.

Key Attributes

• Self-Motivated – Demonstrates initiative by proactively identifying tasks and taking ownership of responsibilities.
• Team-Oriented – Collaborates effectively with colleagues, fostering a supportive and respectful work environment.
• Customer-Focused – Prioritizes customer and employee satisfaction by delivering timely, accurate, and helpful responses.
• Safety-Minded – Consistently adheres to company safety policies and procedures.

Additional Notes

This job description is not intended to be all-inclusive. Other duties may be assigned as needed to meet the ongoing operational goals of Electra Grid Solutions.