Contracts Administrator

About the role

Join a purpose-driven team at Caron Treatment Centers, where for nearly 70 years, we’ve been helping people find a path to recovery from addiction and rebuild their lives. We offer real careers with real opportunities for growth, comprehensive training, and a commitment to work-life balance.

Responsibilities

• Manage new and existing contracts by coordinating meetings and conference calls to ensure Caron personnel utilize and execute the proper agreements prior to engagement with consultants, contractors, or vendors.
• Coordinate contract reviews with the Compliance Department and legal as needed, communicate revisions between parties, and track progress of contract negotiations to ensure timely conclusion and approval by all involved parties.
• Modify, update, and maintain contracts and associated documentation, such as Certificates of Insurance, utilizing Caron’s contracts management system, and communicate contractual changes with all impacted departments.
• Manage new and existing Caron Consultants by ensuring background checks, clearances, TB results, licensure, and other certifications are active and on file in the contracts management system.
• Support the New Vendor set-up process to ensure all required contractual and support documentation is in place prior to activation in the financial system and commencement of vendor engagement.
• Provide contracts support to all Caron programs and departments as needed.
• Work closely with other departments to monitor and protect the company against contract expiration and related risks.
• Support the creation of Purchase Orders with personnel and manage special payment arrangements with the Accounts Payable Department.
• Compile and generate monthly and quarterly Contract/Vendor spend and contract milestone data.
• Ensure the Consultant Handbook is kept up to date and reflects Caron’s current policies, procedures, and regulatory or legislative requirements.
• Manage new and existing Staffing Agency Workers by ensuring all appropriate documentation is active and on file in the contracts management system.
• Conduct monthly inventory review of all Professional Consultants and Staffing Agencies to ensure compliance with the Office of the Inspector General’s Exclusion Database and National Practitioner Data Bank.
• Support the Compliance and Health Records Management teams to ensure contractually all Private Health Information transferred to any third parties remains in compliance.
• Support the Procurement and Business Units with the Request for Proposal (RFP) and Request for Quote (RFQ) process from document generation through the contract lifecycle, including creation, negotiation, approval, signing, storage, renewals, terminations, deliverables, and fulfillment of obligations.
• Stay current with healthcare and industry-related laws as they relate to contracts and consultants.

Requirements

• A Bachelor’s Degree or Associate Degree plus two years of experience in a related field is required. Degree in Finance, Healthcare Administration, or Business Management is preferred.
• A minimum of three to five years of related work experience is required.
• If in recovery, one year of continuous sobriety is preferred.

Physical Requirements

• Must be able to lift up to 25 pounds.
• Able to sit, stand, and type for extended periods of time.

Skills

• Ability to operate autonomously and handle extremely confidential information.
• Excellent written and oral communication skills.
• Ability to follow directions well and make independent, sound decisions when necessary.
• Strong organizational skills, self-motivated, and analytical with a keen attention to detail.
• Able to handle and prioritize multiple tasks simultaneously.
• Excellent customer service skills.
• Computer literate and familiar with Microsoft products such as PowerPoint, Excel, and Word.
• Proficient with contract management systems.
• Demonstrated versatility and flexibility in a busy environment.

Benefits

• Generous paid time off.
• Professional growth and development opportunities.
• Company-paid life and disability insurance.
• Tuition reimbursement.
• Competitive 401(k) plan.
• Robust medical, dental, and vision plans.