Contracts Administrator

Responsibilities

• Prepare contracts, amendments, and related documentation using standardized templates and forms
• Enter, maintain, and update contract data within a contract management system
• Routinely route contracts and amendments for approval and execution
• Ensure compliance with contract terms, company policies, and regulatory requirements
• Maintain contract files and records in accordance with audit and retention requirements
• Follow SOX procedures and maintain documentation for audit purposes
• Research and respond to internal and external contract-related inquiries
• Absorb outstanding accounts receivable items
• Review and reconcile invoices prior to final processing
• Support contract administration activities for pipeline or industrial contracts depending on team assignment
• Absorb data reporting, documentation management, and process improvements

Qualifications

• Required: Bachelor's degree or equivalent experience
• Previous experience in contract administration, contract coordination, legal support, or a related field
• Experience reviewing, processing, or maintaining contracts and legal documents
• Strong data entry and documentation management skills
• Excellent attention to detail and organizational abilities
• Ability to work in a structured, compliance-driven environment
• Reliable attendance and ability to work onsite five days per week
• Strong written and verbal communication skills

Preferred

• Experience working with contract management systems such as Aligne or similar platforms
• Experience in regulated industries such as utilities, energy, manufacturing, healthcare, financial services, or government
• Exposure to compliance, audit, SOX, or regulatory requirements
• Accounts receivable or invoice reconciliation experience

Schedule

Fully onsite
Monday-Friday
40 hours per week
Flexible schedule between 7:00 AM and 6:00 PM
Typical hours are 8:00 AM to 5:00 PM

Benefits

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility.