Contracts Administrator

This position provides daily contracting and sourcing support (request for proposal, negotiations, contract development, risk mitigation, tracking, analysis) to meet the acquisition needs for services and materials.

Responsibilities

• Proactive and continuous engagement and communication with internal business partners, suppliers, peers, and supervisor.
• Daily support of all sourcing & contracting activities "from cradle to grave", including advising customers on Request for Information (RFI) and Request for Proposal (RFP) preparation, leading pre-bid meetings, reviewing offers, cost & price analysis, negotiations, risk assessment, preparing contract documents and agreements.
• Assist in contract administration, incorporation of changes, expediting & follow-up, disposition of claims, and contract closeout.
• Lead sourcing projects and assist in developing and implementing strategic programs for the procurement of equipment and services.
• Develop sourcing strategy for low to high-risk services.
• Support ~20-25 active projects concurrently with defined turnaround parameters for contract-related documents (RFPs, Master Agreements, Non-Disclosure Agreements, Amendments, Statements of Work, etc.).
• Manage relationships with vendors to ensure efficient and transparent contracting and negotiation processes to reduce costs, improve commercial terms, and reduce duplication of efforts.
• Work cross-functionally to improve and streamline processes.
• Ensure overall risk is properly controlled and mitigated.
• Develop detailed knowledge of the client’s procurement policies/procedures and become a Subject Matter Expert (SME).
• Build and maintain knowledge of essential legal provisions, contract common law, contract formation issues, data security, remedies, liquidated damages, litigation avoidance, and dispute resolution.
• Ensure all required terms and conditions are included in procurement documents and work with legal, risk management, and financial services to resolve contractor exceptions and issues in a timely manner.
• Draft contract language, including special conditions for complex, non-standard purchases.
• Identify and evaluate new sources of supply, domestically and globally, including performing market research and analysis.
• Maintain fundamental to proficient knowledge of contracting systems used in daily support.
• Engage in conflict resolution to fix identified issues.
• Maintain the primary interface with contractors in an ethical and respectful manner while protecting the company's interests.

Requirements

• Bachelor's degree required; BS in Business, Management, Finance, or Law is preferred.
• Formal education in contract language and law is highly preferred.
• Contract law and drafting of terms and conditions (required).
• Legal and commercial negotiation skills (required).
• Self-motivated with the ability to work with minimal supervision.
• Customer-focused with the ability to build and maintain relationships with internal customers, suppliers, contractors, and other key stakeholders.
• Ability to handle tight deadlines, large workloads, and multiple projects with enthusiasm.
• Superior written and oral communication skills to negotiate contract terms and write contracts clearly and concisely.
• Effective influencing and consensus-building skills.
• Strategic focus on problem-solving.
• Excellent organizational skills to plan and manage workload and customer expectations.
• Ability to think strategically and apply broad seasoned judgment to decisions.
• Strong analytical and interpersonal skills.
• Ability to work and participate in cross-functional and cross-company teams at all levels to ensure buy-in for system projects.

Benefits

• Medical, dental, vision, life, and disability insurance plans.
• Employee Stock Purchase Program (ESPP).
• 401K program with company match after 12 months of tenure.
• Health Savings Account (HSA) on the HDHP plan.
• SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions.
• Corporate discount savings program and other discounts.
• On-demand training program and access to certification prep, technical and leadership courses/books/seminars after 6+ months of tenure.
• Certification discounts and perks for associations including CompTIA and IIBA.
• Dedicated customer service team for consultants and a certified Career Coach.