Contract Specialist III

About the role

The Texas Health and Human Services Commission (HHSC) Family Resources and Eligibility Services (FRES) department seeks a Contract Specialist III to join an exciting and dynamic team in a high-performing and innovative environment. AES provides an integrated and streamlined approach to connect individuals to services and supports.

Responsibilities

• Performs contract management and oversight tasks for assigned contracts for the contract lifecycle from procurement to closeout on assigned contract. Completes and maintains required documentation associated with the required contract management tasks to ensure compliance.

• Initiates or facilitates contract actions including, but not limited to requisitions, contract renewals, amendments, extensions, and terminations within established protocols. Provides advanced technical assistance related to contract requirements, state and federal rules, and regulations.

• Oversees the CA formal correspondence process. Manages the CA contract mailbox and invoice mailboxes. Tracks and assigns all grantee inquiries and requests and coordinates with the assigned contract manager, internal and external stakeholders to ensure timely responses.

• Tracks grantee deliverables and required reports to ensure timely submission, response, and upload into the required system of contract records. Coordinates with the contract management team to upload contract correspondence, documents, and deliverables in HHS System of Contract Operation and Reporting SCOR.

• Performs CA contract quality assurance that includes reviewing contract data for completeness, appropriateness, discrepancies, and accuracy. Conducts reviews of the HHS System of Contract Operation and Reporting (SCOR) to ensure compliance of contract records and develops a comprehensive summary report regarding the findings.

• Uses multiple spreadsheets, databases, and electronic systems to review, collect, maintain, and prepare information for compliance and quality reporting purposes.

• Establishes and maintains effective communication and working relationships with other HHS staff, internal and external stakeholders. Fosters relationships to provide contract consultation and technical assistance. Consults with internal staff and HHSC stakeholders to resolve problems, identify technical assistance and training opportunities to resolve and contract issues or concerns.

• Communicates with supervisor, management, and leadership in a timely manner regarding problematic situations and applies proper judgment to ensure appropriate action is taken to ensure successful resolution.

• Participates in workgroups, meetings, special projects, and tasks as assigned. Performs other duties as assigned which include but are not limited to actively participating and/or serving in a supporting role to meet the agency's obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation.

Requirements

• A minimum of one (1) year experience in contract management, contract administration, grants management, contract monitoring, project management, program management, program oversight, correspondence management, customer service, or cross-functional coordination.

Qualifications

• A minimum of one (1) year experience in contract management, contract administration, grants management, contract monitoring, project management, program management, program oversight, correspondence management, customer service, or cross-functional coordination.

Skills and Abilities

• Knowledge of basic contract management principles and practices, performance management, contract risks, contract and fiscal monitoring, quality assurance, process improvement, project management, and reporting.
• Computer skills and software knowledge including, but not limited to, Microsoft Office Outlook, Word, Excel, Access, PowerPoint, Visio, Microsoft Project, CAPPS Financials, HHSAS Financials, other accounting software, SCOR, Microsoft Teams, GoToWebinar, GoToMeeting, Zoom, or other meeting platforms.
• Skill in monitoring contractor performance and requirements for compliance with federal and state policies, rules and regulations related to fiscal requirements.
• Ability to effectively communicate complex information, both verbally and in writing, and produce well written reports.
• Ability to review and assess contract documents, requirements, and deliverables and recommend necessary actions.
• Ability to organize and prioritize tasks, schedules, projects, or reports.
• Ability to interpret policies, procedures, and state and federal rules and regulations.
• Ability to communicate and collaborate with internal and external stakeholders.

Benefits

Comprehensive benefits package including 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more.

Pay

$4,263.16 - $6,779.25 per month

Schedule

Day shift