Contract Specialist III

About The Department Of Developmental Services

The mission of the Department of Developmental Services (DDS) is to create innovative and genuine opportunities for individuals with intellectual and developmental disabilities including Autism Spectrum Disorder to participate fully and contribute meaningfully to their communities as valued members. DDS serves over 43,000 vulnerable individuals throughout their lifetimes, providing a spectrum of day, employment, and residential supports. The agency directly oversees and manages $3 billion in public funds ($2.7B+ operating budget) and approximately 5,500 staff, the largest state employee workforce of any agency in the Massachusetts executive branch of government.

Responsibilities

• Participate in the process of developing unit allocations for the new fiscal year with the Area Director and the provider.
• Review contract documents for accuracy and thoroughness and ensure proper documentation is attached.
• Prepare and review the Input sheet using the information from the Service Summary Form or Contract Form to input the contract information into MMARS.
• Work with Area Director on updating ALTR site information for amendments and at the beginning of the fiscal year.
• Input updated information from the ALTR worksheet into ICMS and send provider the reports which will establish the Service Summary Form.
• Ensure contracts in MMARS have been filtered into the EIM process if not work with Billing Dept on any issues.
• Maintain ICMS database making sure all contracts are entered and accurate.
• Ensure billing is done on a timely basis and confirm balances and funds to cover billing are adequate.
• Reconcile Area POS tracking by running reports from FMIS and cross reference with MMARS.
• Run Authorization reports in FMIS to make sure information is accurate and the amendment will be processed or not. Clean up authorizations that will not be used in the fiscal year.
• Assist Providers with any questions regarding funding, payments, etc.
• Monitor utilization throughout the year using the various reports from EIM-Warehouse-FMIS.
• Communicate with Area Director on a regular basis and set up monthly meetings to ensure the Area budget is on track.
• Verify all contracts (especially new contracts) are uploaded to EIM and adjust accordingly (new rates start date-check billing-current/prior-adjust mapping rules update percentages%).
• Determine throughout the year billing discrepancies between MMARS and EIM.
• Assist New Providers with EIM Training when necessary.
• Process manual payments in MMARS when necessary.

Qualifications Required At Hire

• Knowledge of basic accounting principles / practices and business contracts terminology, codes, symbols, and standard abbreviations.
• Capability to understand, explain and apply the laws, rules, regulations, policies, procedures, specifications, standards, and guidelines governing assigned unit activities.
• Ability to read, interpret, and analyze documents such as contracts, leases, etc. and the determine applicability of contract data, and draw conclusions by make appropriate recommendations.
• Exercise sound judgement and discretion in handling confidential information.
• Communicate effectively in oral and written expression and accurately records information provided and prepares general written reports.

Minimum Entrance Requirements

Applicants must have at least (A) three years of full-time, or equivalent part-time, professional or technical experience in business administration, management or public administration, the major duties of which included contract management or contract administration and (B) of which at least one year must have been in a supervisory capacity, or (C) any equivalent combination of the required experience and the substitutions below.

Substitutions: I. A Bachelor's degree with a major in business administration, management, public administration or law may be substituted for a maximum of one year of the required (A) experience.* II. A Graduate degree with a major in business administration, management, public administration or law may be substituted for a maximum of two years of the required (A) experience.* Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed. NOTE: No substitutions will be permitted for the required (B) experience.

Special Requirements: None.