Contract Specialist-Assoc

About the role

Under direct supervision, responsible for assisting with low to moderate risk contract execution and management in accordance with applicable regent's rules and state regulations. Assists with the preparation of contract administrative requirements.

Responsibilities

• Aid in preparing and processing contract documents from initiation through execution, ensuring accuracy and completeness.
• Review and assist with drafting, revising, and amending contracts in accordance with University Rules and applicable guidelines.
• Provide administrative and analytical support in the development and fulfillment of contract requirements.
• Utilize Microsoft Excel and other systems to track contract activity, manage datasets, reconcile information, and produce reports (e.g., pivot tables, lookups, and dashboards).
• Absorb and prepare documentation for contract negotiations, track changes, and maintain communication records.
• Perform routine data entry, tracking, and reporting, maintaining contract logs and generating standard reports for internal stakeholders.
• Help investigate and resolve contract-related issues by collecting information, identifying discrepancies, and escalating as needed.
• Cook up and support operational initiatives to support contract processing and ensure timely completion of tasks.
• Cook up and support operational initiatives to support contract processing and ensure timely completion of tasks.
• Coordinate with internal departments and external vendors to support contract processing and ensure timely completion of tasks.
• Maintain electronic contract files, records, and supporting documentation with a strong focus on organization, audit readiness, and data integrity.
• Perform Contract Monitoring throughout the lifetime of the contract including Renewals, Amendments, and Terminations.
• Perform all other duties as assigned.

Qualifications

• Fundamental knowledge with project/program management, contract negotiation, purchasing and full-cycle procurement processes.
• Proficiency in Microsoft Excel and data tracking tools to support reporting, maintain logs, and monitor contract activity.
• Strong multitasking with the attention to detail.
• Ability to coordinate and support operational initiatives to meet or exceed service standards and expectations in a timely and respectful manner.

Education

• Required: Bachelor's Degree or related/equivalent experience.
• Prior experience in procurement/contract field is preferred (up to three (3) years).

About Us

Benefits Overview: UT Health San Antonio offers an excellent benefits package for its employees. Employees who work at least 20 hours a week, with an appointment of at least 4.5 months, are eligible for benefits. Medical - UT SELECT Medical insurance is offered free for employees and administered by Blue Cross and Blue Shield of Texas. Family members can be added to the plan through payroll deduction. Employees and their dependents can also receive discounted copays and coinsurance when using UT Health Physicians, a network of 800 premier physicians including more than 100 specialists. Employees receive $50,000 of group term life insurance and $50,000 of basic accidental death and dismemberment insurance for free, with options to purchase additional employee and dependent coverage for both at group rates. Dental - Three dental insurance plan options are available for employees and their families through Delta Dental Insurance Company, two PPOs and one dental HMO plan. Both PPO plans allow employees to choose any licensed dentist. Vision - Fully insured Vision Care benefits are offered by Superior Vision Services. Two vision plan options that offer either standard or enhanced vision benefits. Disability - Employees can enroll in the Disability Insurance which provides income if a non-work related illness or injury prevents you from working. FSAs - Employees can enroll in flexible spending accounts (FSAs) to set aside money from earnings before taxes for qualifying dependent day care expenses or out-of-pocket health care expenses. Retirement - Employees are eligible for either the Teacher Retirement System (TRS) or the Optional Retirement Plan (ORP). TRS is a defined benefit retirement plan which UT Health matches employee contributions. ORP is for eligible faculty staff employees. Voluntary retirement programs are also available to invest before- or after-tax dollars with the choice of five quality retirement plan providers. Time Off - A generous leave program offers multiple paid leave options: Front-loaded Paid Time Off: 128 to 208 hours (16 to 26 days) of Paid Time Off based on years of service, given at the start of each fiscal year. PTO may be prorated in year one based on date of hire. Extended Illness Bank: 8 hours (1 day) accrued per month which can be used for illness or injury after one day of Paid Time Off is taken. Paid Family Leave: Up to 240 hours (6 weeks) to care for a spouse, child, or parent after 6 months of consecutive employment. Holidays: 12 set paid holidays each year. Discounts - Employees enjoy a range of discounts on services, tickets, and gym membership. EEO Statement: UT Health San Antonio is an equal employment opportunity and affirmative action employer. It is our policy to promote and ensure equal employment opportunity for all individuals without regard to race, color, religion, sex, gender identity, national origin, age, sexual orientation, disability, or veteran status.

Skills

• Fundamental knowledge with project/program management, contract negotiation, purchasing and full-cycle procurement processes.
• Proficiency in Microsoft Excel and data tracking tools to support reporting, maintain logs, and monitor contract activity.
• Strong multitasking with the attention to detail.
• Ability to coordinate and support operational initiatives to meet or exceed service standards and expectations in a timely and respectful manner.

Benefits

UT Health San Antonio offers an excellent benefits package for its employees. Employees who work at least 20 hours a week, with an appointment of at least 4.5 months, are eligible for benefits. Medical - UT SELECT Medical insurance is offered free for employees and administered by Blue Cross and Blue Shield of Texas. Family members can be added to the plan through payroll deduction. Employees and their dependents can also receive discounted copays and coinsurance when using UT Health Physicians, a network of 800 premier physicians including more than 100 specialists. Employees receive $50,000 of group term life insurance and $50,000 of basic accidental death and dismemberment insurance for free, with options to purchase additional employee and dependent coverage for both at group rates. Dental - Three dental insurance plan options are available for employees and their families through Delta Dental Insurance Company, two PPOs and one dental HMO plan. Both PPO plans allow employees to choose any licensed dentist. Vision - Fully insured Vision Care benefits are offered by Superior Vision Services. Two vision plan options that offer either standard or enhanced vision benefits. Disability - Employees can enroll in the Disability Insurance which provides income if a non-work related illness or injury prevents you from working. FSAs - Employees can enroll in flexible spending accounts (FSAs) to set aside money from earnings before taxes for qualifying dependent day care expenses or out-of-pocket health care expenses. Retirement - Employees are eligible for either the Teacher Retirement System (TRS) or the Optional Retirement Plan (ORP). TRS is a defined benefit retirement plan which UT Health matches employee contributions. ORP is for eligible faculty staff employees. Voluntary retirement programs are also available to invest before- or after-tax dollars with the choice of five quality retirement plan providers. Time Off - A generous leave program offers multiple paid leave options: Front-loaded Paid Time Off: 128 to 208 hours (16 to 26 days) of Paid Time Off based on years of service, given at the start of each fiscal year. PTO may be prorated in year one based on date of hire. Extended Illness Bank: 8 hours (1 day) accrued per month which can be used for illness or injury after one day of Paid Time Off is taken. Paid Family Leave: Up to 240 hours (6 weeks) to care for a spouse, child, or parent after 6 months of consecutive employment. Holidays: 12 set paid holidays each year. Discounts - Employees enjoy a range of discounts on services, tickets, and gym membership. EEO Statement: UT Health San Antonio is an equal employment opportunity and affirmative action employer. It is our policy to promote and ensure equal employment opportunity for all individuals without regard to race, color, religion, sex, gender identity, national origin, age, sexual orientation, disability, or veteran status.

Schedule

Employees who work at least 20 hours a week, with an appointment of at least 4.5 months, are eligible for benefits.