[CONTRACT] Part-Time Recruiting Coordinator

Location: US West Coast
Reports to: Lead, Recruiting Operations
Contract Duration: Expected through January 2027
Hours: 5-hour schedule Monday through Friday, 12:00 - 5:00 pm PT

About The Role

We’re looking for a highly organized and proactive Part-Time Recruiting Coordinator (Contract) to support our Recruiting Operations team during a busy period of hiring growth. This role is heavily focused on high-volume interview scheduling, administrative coordination, and candidate communications — making sure everything runs smoothly behind the scenes. You’ll partner closely with recruiters, hiring managers, and candidates to coordinate logistics, keep our systems up to date, and help create a great candidate experience. If you enjoy fast-paced work, love staying organized, and take pride in keeping complex scheduling and admin processes on track, this role is for you.

Responsibilities

• Interview Scheduling & Coordination (Main Focus)
  • Schedule a high volume of interviews across recruiters, hiring managers, teams, and time zones.
  • Manage complex calendars quickly and accurately.
  • Act as the main point of contact for candidates throughout the interview process.
  • Follow up proactively to confirm availability, align interview panels, and keep things moving.
  • Jump in quickly when schedules change and keep everyone informed.
  • Keep candidate records up to date in our ATS (Ashby).
  • Send interview confirmations, agendas, and any materials candidates need to feel prepared.
• Systems & Operational Support
  • Open and help manage job-specific Slack channels to keep everyone aligned.
  • Track interviewer participation in shadow and reverse-shadow programs.
  • Support clean data entry and documentation to keep reporting accurate.

Qualifications

• 1–2 years of experience in recruiting coordination, HR coordination, or a similar administrative role.
• Demonstrated experience managing high-volume scheduling in a fast-paced environment.
• Strong calendar management skills across multiple stakeholders and time zones.
• Highly organized with exceptional attention to detail and follow-through.
• Comfortable working in a remote-first environment.
• Excellent written and verbal communication skills.
• Discreet and professional when handling confidential information.
• Proactive, service-oriented, and solutions-focused mindset.
• Experience with applicant tracking systems (Ashby a plus).
• Proficiency in Zoom, Slack, Google Workspace, and other remote collaboration tools.