Contract Manager

Job Duties

• Lead the preparation and review of contracts, ensuring accuracy, completeness, and compliance with organizational standards and legal requirements.
• Collaborate with legal counsel as needed to address any contractual issues or concerns.
• Cook up the procurement process for bids and proposals, including the development of solicitation documents, evaluation criteria, and vendor selection.
• Evaluate bids and proposals to ensure alignment with organizational objectives and contractual requirements.
• Monitor contract performance and compliance, including reviewing contractor deliverables, monitoring timelines, and assessing financial aspects such as billing and invoicing.
• Proactively identify and address any issues or discrepancies to ensure contract adherence.
• Review charges assessed by contractors and vendors to verify accuracy and adherence to contractual agreements.
• Work closely with finance and accounting departments to track contract expenditure and ensure budgetary compliance.
• Prepare detailed written reports for management review, summarizing contract performance, compliance status, and any associated risks or opportunities.
• Maintain comprehensive documentation related to contracts, amendments, and correspondence for audit and record-keeping purposes.
• Serve as the primary liaison between the organization and external parties, ensuring effective communication and collaboration throughout the contract lifecycle.
• Consult with internal stakeholders to address contract-related issues, provide guidance on contractual matters, and facilitate resolution of disputes or conflicts.
• Participate in contract negotiations, terminations, and renegotiations as necessary, advocating for the organization's interests while maintaining positive relationships with vendors and partners.
• Facilitate contract management activities, including contract closeout procedures and post-award debriefings.
• Identify opportunities for process improvement and efficiency gains within the contract management process.
• Stay abreast of industry best practices, regulatory changes, and emerging trends in contract management to enhance departmental effectiveness.

Requirements

• Education: Bachelor's Degree from an accredited college or university in Business Administration, Finance, Law, or a related field.
• Experience: Minimum of five years of progressive experience in contract management, procurement, or related field, with at least two years in a supervisory or leadership role.
• Knowledge, Skills & Abilities (KSAs): Strong understanding of contract law, negotiation principles, and contract administration practices. Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and contract management software. Excellent analytical skills with the ability to interpret complex contractual documents and financial data. Effective communication and interpersonal skills, with the ability to collaborate across departments and influence stakeholders at all levels. Demonstrated ability to manage multiple projects simultaneously and prioritize tasks in a fast-paced environment.

Preferences

• Education: Master's Degree in Business Administration, Contract Management, or related field.
• Experience: 8 years of progressive experience in contract management, procurement, or related field, with at least two years in a supervisory or leadership role.
• Professional certification in contract management (e.g., CPCM, CFCM, CCCM) or procurement (e.g., CPSM, CPPO, CPPB).
• Familiarity with PeopleSoft or other Software systems like eBuilder.
• Knowledge of industry-specific regulations and compliance standards.