Contract Executive Assistant

Provide high-level executive administrative support to the CEO, COO, CFO, and limited support to the Executive Chairman (former CEO). This role is heavily focused on calendar management, executive coordination, meeting planning, travel arrangements, presentation support, and maintaining strict confidentiality.

Responsibilities

• Executive Support
  • Provide primary support to: CEO, COO, CFO, and Executive Chairman (limited support).
  • Serve as liaison between executives and internal/external stakeholders.
  • Manage executive communications and follow-up items.
  • Assist with maintaining executive relationships with direct reports and key business partners.
• Calendar & Schedule Management
  • Complex calendar management for multiple C-suite leaders.
  • Prioritize meetings and protect executives' time.
  • Assess meeting necessity and assist with scheduling efficiencies.
  • Coordinate availability across executives and stakeholders.
  • Support executives in managing competing priorities and requests.
• Travel & Event Coordination
  • Coordinate business travel, including:
    • Flights
    • Hotels/accommodations
    • Ground transportation
    • Detailed travel itineraries
  • Prepare agendas and materials for onsite and offsite meetings.
  • Support monthly CFO meetings attended by approximately 25-30 participants.
  • Ensure meeting logistics, scheduling, and planning details are organized and executed effectively.
• Presentation & Administrative Support
  • Create and update PowerPoint presentations and executive presentation frameworks.
  • Utilize existing presentation templates and build out additional content and supporting materials.
  • Work closely with executive direct reports to gather information and presentation components.
  • Ensure executives have necessary materials for meetings and presentations.
• Expense Management
  • Process executive expenses through Concur.
  • Track and manage expense reporting accurately and timely.

Benefits

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility.