Contract Document Imager

About the Role

The Document Imager converts paper court records into accurate and accessible digital files, ensuring compliance with legal, confidentiality, and archival standards. This role supports efficient court operations and public access. Ideal for college students or retired professionals, with potential gaps between work requests.

Responsibilities

• Prepare physical case files and court records for scanning (remove staples, sort, organize, and verify documents).
• Operate imaging equipment to scan and digitize records.
• Review and verify image quality for accuracy, readability, and completeness.
• Index and label scanned files into Paramount Land Services records management system.
• Maintain security and confidentiality of sensitive or sealed records.
• Assist courthouse staff and the public with locating and retrieving digital records when authorized.
• Perform regular quality control checks to ensure compliance with Paramount's standards.
• Maintain imaging equipment and report technical issues.
• Follow the courthouse's policies, retention schedules, and legal requirements for document handling.

Requirements

• High school diploma or equivalent required.
• Prior clerical, records, or document imaging experience preferred.
• Basic computer proficiency; experience with records management systems a plus.
• Strong attention to detail and organizational skills.
• Ability to work independently and meet deadlines.
• Knowledge of confidentiality laws and court procedures helpful.

Working Conditions

• Courthouse or records office environment.
• Frequent handling of paper documents and use of scanners/computers.
• May involve repetitive tasks and sitting for extended periods.