Contract and Compliance Administrator

Responsibilities

• Manage annual renewals of licenses and permits at all company locations, including preparing filings, tracking deadlines, and submitting required reports.
• Conduct research and prepare, file and track applications for federal, state and local licenses and permits required to open and operate new sites.
• Serve as a point of contact for field and cross-functional teams, responding to questions and requests related to license and permit and compliance.
• Perform periodic audits and monitor ongoing compliance with federal, state and local requirements across all company locations.
• Maintain and docket a calendar of license and permit deadlines, organizing supporting documentation to ensure timely, accurate reporting ahead of regulatory deadlines.
• Manage the license and permit electronic database and physical record-keeping processes.
• Affiliate with vendor master data management and support onboarding of new company vendors.
• Affiliate with corporate compliance projects, including legal entity setup and management, Secretary of State and registered agent filings, tax compliance, and agency compliance.
• Affiliate with projects related to company compliance including legal entity setup and management, tax compliance, and agency compliance.

Requirements

• Experience in performing research and preparing filings, and ability to interpret legal requirements.
• Excellent customer service and communication skills, both over the phone and via email.
• Attention to detail in navigating official forms and documentation from various government entities.
• Strong organizational skills, and ability to work independently and exercise sound judgment.
• Be a strong team player willing to trouble-shoot and assist with last-minute issues as they arise.
• Proficiency in Microsoft Office (Word, Excel, SharePoint, etc.).
• Knowledge of Smartsheet and SharePoint is a plus.

Qualifications

• Bachelor’s Degree in Business Administration, Communication, Project Management, or related field; paralegal certificate or coursework in paralegal/legal studies a plus.
• 2+ years in a paralegal, legal support, compliance, regulatory or license role preferred.