Contract Administrator/Technician Intern

About the role

This role will support the Information Technology Solutions (ITS) department with reporting, documentation management, purchasing workflows, mobility program updates, contractor tracking, and general departmental coordination.

Responsibilities

• Aid in consolidating documentation for quarterly grants reports and ongoing monthly updates.
• Assist with contractor hour tracking, invoice reconciliation, and purchase order verification for grants programs.
• Save vendor SAM registrations and maintain audit-ready records.
• Research purchase orders, contracts, budgets, encumbrances, and project details using financial systems.
• Process mobility deactivations and update FIDs weekly.
• Identify data errors and assist the mobility team in correcting them.
• Maintain and update dashboards for grants projects.
• Create requisitions and dispatch purchase orders according to purchasing procedures.
• Submit combo code setup requests and budget transfer forms when instructed.
• Pick up mail weekly, create events as needed, and support meeting setup and cleanup.

Requirements

• Experience: 1+ years of administration responsibilities.
• Technical Skills: Ability to learn and use systems such as PeopleSoft Financials, Ivanti/Heat, Perceptive, Adobe Sign, and SharePoint.
• Preferred Qualifications: Strong organizational skills and attention to detail, ability to manage multiple workflows, clear written and verbal communication, ability to work with financial documentation, reporting requirements, and vendor coordination.

Qualifications

Experience: 1+ years of administration responsibilities.

Technical Skills: Ability to learn and use systems such as PeopleSoft Financials, Ivanti/Heat, Perceptive, Adobe Sign, and SharePoint.

Preferred Qualifications: Strong organizational skills and attention to detail, ability to manage multiple workflows, clear written and verbal communication, ability to work with financial documentation, reporting requirements, and vendor coordination.

Skills

Ability to learn and use systems such as PeopleSoft Financials, Ivanti/Heat, Perceptive, Adobe Sign, and SharePoint.

Benefits

Everforth Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Everforth Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Everforth Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Everforth Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our ‘Welcome Packet’ as well, which an Everforth Apex team member can provide.

Pay

The pay for this role is commensurate with experience.

Schedule

The schedule for this role is 40 hours per week, Monday through Friday, from 8:00 AM to 5:00 PM.

Contact

To apply for this role, please contact our Benefits Department at [email protected] or 804-523-8228. (Do not submit resumes or solicit consultants to this email address).

Equal Opportunity Employer

We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Everforth Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.