Contract Administrator I

Job Description

Financial Transaction Processing for Construction Projects:

• Review, verify, and process daily financial transactions in myUFL (purchase orders, invoices, payment applications)
• Ensure all transactions have proper approvals and comply with university policies and regulations
• Analyze contracts, change orders, and agreements for compliance with scope, statutes, and guidelines
• Serve as primary financial contact for construction project teams from project setup through closeout

Monitoring Assigned Minor & Quick Response Construction Projects:

• Track and monitor project budgets, commitments, and expenditures to ensure alignment with approved funding
• Post and update contracts and purchase order amendments
• Reconcile financial data across Project Tracker, ACC, and myUFL systems
• Prepare requisitions for project commitments and resolve financial discrepancies
• Conduct research and develop analytical reports to support project oversight

Guidance on UF Construction Policies and Procedures:

• Review construction contracts for compliance with UF policies and statutory requirements
• Ensure alignment with fee curve guidelines and established contract standards
• Provide guidance on allowable expenditures and policy interpretation for minor projects

Customer Service Assistance:

• Support project managers with contracts, requisitions, purchase orders, and invoice processing

Special Projects:

• Contribute to special assignments and initiatives as needed to support departmental goals

Qualifications

• Master's degree in building construction, accounting, architecture, or engineering; or a bachelor's degree in building construction, accounting, architecture, or engineering and two years of relevant experience; or an equivalent combination of education and experience.

Expected Salary

$55,000 - $65,000

Preferred

• Strong analytical skills and proficiency with accounting software
• Attention to detail
• Ability to apply problem solving skills
• Excellent written and verbal communication, presentation, and business-reporting abilities
• Ability to work independently and as part of a cross-functional team
• Proficient in Excel
• Strong interpersonal skills

Special Instructions to Applicants

In order to be considered, you must upload your cover letter and resume. Application must be submitted by 11:55 p.m. (ET) of the posting end date.