Contract Administrator I

About the role

Oversees and manages policy for advanced and complex contract duties in support of large scope, high-dollar or high-risk contracts. Oversees the execution and administration of contracts by defining requirements, participating and advising on negotiations, and ensuring compliance with policy, law, and acceptable contracting practices. Monitors progress/benchmarks, financial expenditures, allocations, and inspects final results. Serves as the point of contact for contracts and related issues. Work requires extensive contact with governmental officials and private entities. Employees at this level are virtually self-supervising and assume direct accountability for the work product.

Responsibilities

• Confers with procurement staff, legal staff, and management on various legal matters; inspects and reviews contracts for compliance with certification requirements, laws, regulations, policies, and procedures.
• Develops, writes, revises, and/or prepares procurement documents, change orders, work orders, agreements, time extensions, and acceptance testing.
• May conduct training on complex contracting issues of statewide significance.
• Oversees and provides advanced technical assistance to plan, develop, implement, and monitor effective programs; researches and makes recommendations concerning contract administration systems.
• Oversees contract documents and ensures management understands and authorizes contract terms involving multiple statewide contracting programs.
• Oversees development, writing, revision, and/or preparation of highly complex contracts, amendments, subcontracts, procedures, forms, related documents and provisions, financial/statistical graphs, and reports.
• Researches complex state and federal statutes and opinions, Department policies, and previous contracts.
• Performs other job responsibilities as assigned.

Requirements

• Bachelor's Degree in business administration, finance, or a related discipline.
• 6 years of contract administration, contract management, contract development, or related experience (Experience can be satisfied by full time or prorated part time equivalent).
• Valid driver’s license. This position requires driving a state vehicle.

Preferred Qualifications

• Certified Texas Contract Manager (CTCM).
• Certified Texas Contract Developer (CTCD).
• Extensive knowledge of contract negotiation, development, and management methods; contract writing and specifications; contract administration/management systems; applicable laws, rules, and regulations; legal terminology.
• Skill in developing, interpreting, and implementing policies, procedures, and technical information; researching, analyzing, and interpreting policies and state and federal laws and regulations specific to functional area; public relations for maintaining effective working relationships with individuals and groups, both internal and external; prioritizing and organizing work assignments; developing and giving presentations.
• Exercises logic and reasoning to define problems, establish facts, and draw valid conclusions; makes decisions that support business objectives and goals.

Skills

• Contract negotiation, development, and management methods.
• Contract writing and specifications.
• Contract administration/management systems.
• Applicable laws, rules, and regulations.
• Legal terminology.
• Developing, interpreting, and implementing policies, procedures, and technical information.
• Researching, analyzing, and interpreting policies and state and federal laws and regulations specific to functional area.
• Public relations for maintaining effective working relationships with individuals and groups, both internal and external.
• Prioritizing and organizing work assignments.
• Developing and giving presentations.

Physical Requirements and Working Conditions

• Sedentary work: Lift up to 10 lbs at a time and occasionally carry files/small tools.
• Close Visual Acuity: Work includes data/figures; view a computer screen; extensive reading.

Benefits

• Retirement Plans.
• Alternative and/or Flexible Work Schedules.
• Paid Leave and Holidays.
• Health Premiums paid at 100% for Full-Time Employees.
• On-the-Job Training.
• Tuition Assistance Program.
• Holistic Wellness Program with Leave Incentives.
• Career Development and Advancement Opportunities.
• Family-Friendly Policies and Programs.

In 2024, TxDOT was recognized as a Best Place for Working Parents, and many of our offices statewide are also designated as Texas Mother-Friendly Worksites. These recognitions reflect our dedication to supporting families and promoting a healthy work-life balance.

Schedule

Full-time.