Contract Administrator I

MISSIONThe Contracts Administrator I coordinates the exchange and review of Contract and Subcontract documents for division construction operations teams and supports the efficient operations within the Contract division. By performing critical tasks with accuracy and urgency, this role supports operational efficiency, internal communication flow, and reliable compliance with company procedures. The Contracts Administrator I plays a key role in keeping the department organized and responsive, helping prevent backlog and reduce workflow friction.KEY RESPONSBILITIESContract Review Set Up and Processes:Prepare and organize documentation packages required to begin internal contract review. Ensure files are complete, properly formatted, and routed in line with department expectations. Follow-up with assigned contract reviewer and internal stakeholders on status of tasks to ensure timely processing.Document Management & Preparation:Scan/Save/File documents such as change orders, contract summaries, and compliance forms for retention. Maintain working department files, including, but not limited to, contract and change order submission logs.Systematic Data Entry:Accurately input contract information and updates into internal systems, adhering to naming conventions, checklists, and procedural integrity.Certificate of Insurance (COI) and Bond Requests:Extract COI requirements and submit requests that align with standard industry requirements, while identifying and appropriately escalating any requirements that are unusual, excessive, or outside typical industry parameters. Track status of COI requests and confirm compliance with received COIs. Extract bond requirements and prepare documentation for bond requests. Track status of bond requests and confirm completeness.Internal Inquiry Handling:Respond promptly to requests for status updates or documentation from internal stakeholders. Maintain clear, timely communication and escalate quickly and appropriately when guidance is required.ADDITIONAL JOB DUTIESMaintains the departmental written SOPs and all related SOP forms.Consistently reviews and maintains the departmental flow chart in alignment with current and future-state workflowSupports the development and upkeep of internal contract templates and tracking tools.Participate in rhythm meetings to document updates, task assignments, and progress.Execute repeatable contract processes with increasing independence and reliability.Duties as assigned by Contracts Lead.REQUIREMENTS AND SKILLS1–3 years of experience in administrative, construction, or contract-related rolesStrong attention to detail and task related follow-throughProficient in Microsoft Office Suite, particularly Excel and Word; Familiarity with Monday and SharePoint; Spectrum or ERP experience is a bonusClear written communication and document formatting abilitiesExperience managing structured workflows and multiple task prioritiesHigh School Diploma or equivalent. Some college a plus.Pay Range: $25.00 - $32.00 per hour. Pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, and experience. The total compensation package for this position may also include other elements dependent on the position offered.*A-C Electric Company is an Equal Opportunity Employer; women, veterans, and minorities are encouraged to apply.