Contract Administrator

RAVN Group Inc, dba RAVN Aerospace LLC, is seeking a Contracts Administrator to support the company’s USG and Commercial (CONUS and OCONUS) contracting needs, collaborating across multiple business units. This role reports to the VP of Contracts & Compliance and focuses on practical risk management, efficient contract execution, and responsive business support in connection with project operations. The ideal candidate should align with RAVN’s core principles: Ownership, Innovation, Integrity, Credibility, and Collaboration.

About the role

Manage the assigned contract workload in a fast-growing environment while communicating effectively, acting with high integrity, and maintaining a growth-oriented mindset. Represent the Contracts department with a positive "can-do" attitude.

Schedule

Full-time, in-office position located at RAVN Headquarters, Ellington Airfield, Houston, TX. Typical working hours are Monday-Friday, 8 AM – 4:30 PM. Periodic travel may be required based on business needs.

Responsibilities

• Oversee pre-award and post-award functions, including drafting, reviewing, negotiating, and executing agreements, ensuring compliance with strict regulatory standards (e.g., FAR/DFARS) and mitigating risks in high-value, complex R&D or production projects.
• Drive consistency, efficiency, and continuous improvement in the contract lifecycle management process.
• Assist the Department Head with drafting, reviewing, revising, and negotiating contracts and related documents to secure favorable outcomes with customers and vendors, ensuring terms align with company policies, risk tolerances, and business objectives (e.g., scope, payment, schedule, indemnity, insurance, warranties, limitation of liability, termination, confidentiality, intellectual property, and dispute resolution).
• Ensure contracts align with federal regulations, company policies, and legal requirements, including customer flow-downs.
• Assist Programs with monitoring contract costs, schedules, and deliverables (e.g., hardware, technical data).
• Prepare contract modifications, handle change orders, and manage documentation for research, development, and production programs.
• Review and establish Non-Disclosure Agreements, Consultancy Agreements, Teaming Agreements, Partnership Agreements, and other agreements to build business relationships with potential customers, subcontractors, and industry leaders.
• Support the development and maintenance of standard contract templates, fallback positions, negotiation guidance, and training materials.
• Track open issues, negotiation status, approvals, and execution requirements to ensure timely turnaround and operational alignment.
• Coordinate signatures, document retention, and post-execution administration as needed.
• Assist with process improvement initiatives relating to contract management and workflow efficiency.
• Support special projects and other duties as assigned in connection with the company’s contracting functions.
• Partner with Finance, Operations, and Program Managers to ensure contract deliverables, reporting obligations, and milestones are properly understood and tracked.
• Manage file systems and maintain accurate contract records, ensuring compliance with internal policies, procedures, and configuration management processes for contract-related documentation.
• Collaborate with program management, engineering, and finance to define procurement objectives and resolve contractual disputes.
• Coordinate closely with internal cross-functional stakeholders to ensure alignment between contract terms, operational realities, and compliance requirements for supporting timely and effective contract execution.
• Assist Program Management with contractual obligations, deliverables, notices, claims, and related project documentation.

Requirements

• 5-8+ years’ work experience within the aviation/aerospace/defense industry, preferably in a corporate contracts function.
• Experience with multiple contract types (FFP, CPFF, T&M, and others).
• Ability to obtain and maintain a U.S. Government ‘Secret’ security clearance; U.S. citizenship is required.
• Meticulous record-keeping skills, strong attention to detail, and the ability to manage complex matters with minimal oversight.
• Excellent written and verbal communication skills and comfort working cross-functionally.
• High integrity, sound judgment, and professionalism in handling confidential or sensitive information.
• Strong familiarity with common contracting frameworks, including FAR, DFARS, ITAR/EAR, or similar regulatory structures.

Qualifications

• Bachelor’s degree at a minimum.
• Professional certifications such as Certified Federal Contracts Manager (CFCM) or Certified Professional Contracts Manager (CPCM) are highly preferred.